**CHANGE ORDER #1, DATED 2/15/18, IS TO CLARIFY THAT THIS RFP IS FOR PEER REVIEW AND SYSTEMS INSPECTIONS ONLY AND DOES NOT INCLUDE COMMISSIONING**
CNE (“Owner”) is requesting a proposal to secure an independent third party review consultant for the Hard Rock Casino 4 Replacement located in Catoosa, Oklahoma (“Project”). The reviewer will serve in a capacity for CNE (Owner) free of conflict from the design and construction activities of the project. The Owner is committed to have third party review for its facility to systematically optimize the building Structural systems so that they operate efficiently and effectively in accordance with the Owners Project Requirements and applicable laws and regulations, and that the facilities staff has adequate system documentation and training. It is the intent of the Owner to ensure that the fundamental systems are operating and installed as required to deliver functional and efficient performance. The third party reviewer will review, inspect, and report on the design and construction activities of the new clinic. The third party reviewer will submit deliverable reports to Owner according to a project schedule set by consulting team and agreed upon by Owner. The third party reviewer will contract with and perform services directly on behalf of the Owner.
The project involves a new Casino 4 in Catoosa, Oklahoma with an approximate total square footage of 65,000 square feet of gaming, entertainment, multi-purpose room and BOH space.
The Casino is a 2 story structural steel, bar joist and deck construction. The design is in progress and still being developed. Structural 3rd Party will work with Architect and Structural Engineer of Record to complete peer review. Construction is to start in April 2018 and be 100% completed February 2019.
RESPONSIBILITIES OF THE THIRD PARTY REVIEWER
The primary role of the third party reviewer is to develop, coordinate, and execute a design and construction review plan, review design documents, provide design comments and document construction of the facility in accordance with the Contract Documents and applicable laws and regulations. Responsibilities of the third party reviewer are as outlined below:
1) Document the Owner's criteria for the Structural systems function, performance.
2) Ensure compliance with the most current applicable state laws and regulations.
3) Review LEED commissioning specifications as applicable.
4) Verify and document compliance with Owner's criteria throughout the construction and determine whether systems are functioning in accordance with Contract Documents and applicable laws and regulations.
5) To be involved throughout the project from design, construction.
6) To provide documented confirmation that the facility fulfills the functional and performance requirements of the building Owner, occupants, operators and the design plans and specifications.
7) Ensure contractor provides complete operation and a maintenance (O&M) manual for the building operators, to ensure the building continues to operate as intended.
8) To be available for problem solving and/or resolution of non-conformance issues of deficiencies. The third party reviewer is not responsible for design concept, design criteria, compliance with codes, design or general construction scheduling, cost estimating, or construction management.
SCOPE OF SERVICES
The following is a list of anticipated services to be provided by the third party reviewer firm under this solicitation. If additional work is identified at any stage in this solicitation, the additional tasks will be defined in writing and agreed upon as amendments to the contract.
Design Phase Services
1) Participate in meetings to review design process with the Owner, Architect and EOR to develop a Design Review Plan.
2) Develop a Review Plan including but not limited to the following:
a) Project description
b) Review Plan overview
c) Structural systems list and level of rigor for each system
d) Design and construction stakeholder’s data and organizational responsibility matrix
e) Identification of stakeholders: Architect/Engineer, staff, Owner's Project Managers, Construction Managers and the LEED Commissioning Agent (if applicable)
f) Specific responsibilities of each stakeholder
g) Definition of the commissioning roles and lines of communication for each member of the project team
h) Scope to include design checklists, functional testing requirements, final documentation checklists and Owner training verification
3) The Third Party shall provide services for review and comments of the Structural design documents (plans and specifications) and construction of the Structural systems, including but not limited to the following:
1. Conduct peer reviews of the following structural construction documents (plans and specifications):
o Design Development
o 65% CDs
o 100% CDs
Review to consist of general structural compliance with the utilized building code IBC 2009 or IBC 2012, the geotechnical report and constructability standards.
2. Provide site visits and inspections of structural components during construction for foundations, floor framing, wall framing and roof framing.
3. Cherokee Casino inspection services to include on-site structural inspections of the following:
o Foundation reinforcing (drilled piers, grade beams, pier/pile caps, stem walls, retaining walls, and slabs-on-grade/ground)
o Column anchor bolt placement
o Structural steel frame construction (columns, beams, joists and steel deck)
o Structural concrete frame construction (concrete reinforcing of columns, beams and slabs, placement of concrete)
o Perimeter/Exterior cold formed metal (light gauge) wall construction (stud sizes, track attachments, stud connections, and opening framing)
4. Generate inspection reports for owner, construction and design team review.
5. Provide a final structural inspection report at the end of the project.
4) The third party reviewer will perform a focused review of design development, 65% CDs, 90% CD design documents. The third party will review the final (100%) CD’s with a back check of the review comments in the subsequent design submissions. In addition to reviewing the design for compliance the third party reviewer will assess the design for proper function, ability to be constructed and completeness before structural bid packages are posted for bid.
5). The third party reviewer will provide the design review comments in a keyed note matrix format corresponding to specific drawing references where applicable. The design team will respond in the same format. A meeting will be scheduled with the Owner, design team and third party reviewer to discuss the final disposition of the review comments. A timeframe for inclusion of all comments agreed to shall be established to ensure revisions are incorporated in following submissions. The Owner has the final design making authority over including of any review comments into the design.
6) The third party reviewer will review specifications for all necessary requirements for proper construction of building structural systems.
7) The third party reviewer will work with the design team to coordinate the general/technical specifications.
Construction Phase Services:
1) The third party reviewer will participate in the construction review kick-off meeting
2) The third party reviewer will participate in meetings throughout construction to plan site visits, coordinate and work with CM and other applicable contractors to schedule construction review related activities and resolve problems. The third party reviewer will prepare a report which is typically a weekly report generated to identify the project progress as it relates to the third party review. The report shall include a summary of current issues being tracked. The third party report shall be distributed to the Owner, design team, and responsible contractors, when applicable, at progress meetings. The report will identify and track the corrective action of deficiencies identified by the third party.
3) The third party will review and comment on the equipment and system shop drawing submittals for systems concurrent with the reviews by the designers.
4) The third party reviewer will perform weekly site visits to observe component and systems.
5) The third party will document construction deficiencies related to building Structural systems each week. Items will remain in the report until corrected.
Post Construction Phase Services
1) The third part review reviewer will conduct a single ten month on-site review of Structural system for the entire facility. The purpose of the tenth month follow up is to identify items that should be corrected under warranty at no cost to the owner.
2) The third party reviewer will produce a final report for items to be addressed under warranty phase.
3) The third party reviewer will perform a warranty follow-up site visit to insure that all warranty items have been addressed.
Please note that winning bid(s) will be published. Cherokee Nation Entertainment, LLC (“CNE”) reserves the right to issue one award, multiple awards, or reject all bids; any award is subject to the approval of the required funds. Responding bidders are not allowed to withdraw their bid for a period of 90 days after submittal. At the time of award, the successful bidder(s) will be required to work with the Cherokee Nation Entertainment, LLC Accounting department to discuss account coding for invoices. All bids are subject to negotiation prior to award. Awards may be issued without discussion of bid received, and bids should initially be submitted on the most favorable terms from a price and technical standpoint. Any award resulting from this RFP will be subject to CNE Terms and Conditions. Your bid should indicate hourly ($) rate (when applicable), individual work effort, delivery schedule or time of completion. Any item(s) with exceptions, substitutions, exclusions, additions or qualifications must be noted and clearly indicated on return bid. Any request for information concerning bid posting is to be submitted in writing via email to Buyer listed; no verbal communication is to be initiated.
In accordance with Cherokee Nation Law, , 28 C.N.C.A. §20 no contractors or subcontractors of any Cherokee Nation entity may contract with any business owned by a first degree relative of any elected official of the Cherokee Nation.
TRIBAL EMPLOYMENT RIGHTS OFFICE - This procurement is subject to Cherokee Nation Tribal Employment Rights Office (“TERO”) regulations that include a fee of ½ of 1% of total contract award and, if applicable, the completion of a TERO Labor Agreement and payment of associated fees. The successful bidder’s award will be published on the Cherokee Nation’s procurement website and their performance will also be measured, recorded, and reported to the Cherokee Nation. The complete Act is available by contacting the TERO OFFICE at Tahlequah 918-453-5000. TERO bidders are required to provide a copy, front and back, of their TERO certificate with return bid(s) and failure to do so will result in such bidders not receiving the TERO preferences afforded TERO bidders under the CNE procurement and contracting policies and procedures.
CHEROKEE NATION GAMING COMMISSION (CNGC) - This requirement may be subject to CNGC policies and procedures. Licensing requirements may be required of the successful vendor(s) to be coordinated with the CNGC. These requirements may include licensing fees as well security and background checks of vendor(s) employees. Current policies and procedures can be found on the Cherokee Nation website or by contacting the CNGC office at 918-207-3834.
BONDING NOTICE - CNE generally requires payment and performance bonds for all construction contracts in excess of $100,000. However, qualified TERO-certified firms are encouraged to bid, regardless of bonding capability.
INSURANCE - CNB generally requires Worker’s Compensation, Commercial and/or Comprehensive General Liability, and Automobile insurance for all awarded bids. Please refer to the Bid Documents for the specific coverages required for this bid.
DEBARMENT - By submitting a response to this Request for Proposal, the Contractor certifies to the best of their knowledge and belief that the Subcontractor, the firm, or any of its principals are not presently debarred, suspended, or proposed for debarment by any federal, state, local or tribal entity. This certification is a material representation of fact upon which reliance was placed when making award. If it is later determined the Subcontractor rendered an erroneous certification, in addition to other remedies available to CNE or its entities, CNE may terminate the contract resulting from this Request for Proposal for default.