SEALED bids are being solicited by Cherokee Nation Businesses, L.L.C. or the Cherokee Nation Businesses, L.L.C. wholly-owned entity as identified in the Statement of Work, attached hereto and incorporated herein as Exhibit “A” for construction of an OG&E Electrical substation pad and driveway and a street extension for the Cherokee Springs Plaza development in Tahlequah, Oklahoma. Contact the Buyer, to answer any questions regarding the bid; all questions are to be submitted in writing via email to Tina Jones at email@example.com.
There will be a non-mandatory pre-bid meeting on July 19th at 11:30 and the project site job trailer. Although this is non-mandatory, bidders are STRONGLY encouraged to attend so that site conditions may be observed and questions can be asked and answered.
All proposals should be sent by express delivery, regular mail or hand delivery to Company’s Catoosa Corporate office at the following address, to be received no later than 10:00AM CST on Monday, July 30, 2018.
IF BY EXPRESS DELIVER OR REGULAR MAIL
Cherokee Nation Businesses, L.L.C.
Attn: Tina Jones, Buyer IV
777 W. Cherokee Street
Catoosa, Oklahoma 74015
IF BY HAND DELIVERY
Cherokee Nation Businesses, L.L.C.
Attn: Tina Jones, Buyer IV
Corp. Building #3
1102 N. 193rd East Ave.
Catoosa, OK 74015
The bidder must supply all the information required by the RFP Documents, hereinafter defined.
Any proposal received more than ninety-six (96) hours, excluding Saturdays, Sundays and holidays, before the time set for the opening of proposals, or any proposal so received after the time set for opening of proposals, shall not be considered and shall be returned unopened to the proposing firm submitting same.
The bidder must supply all the information required by the Contract Documents.
Scope of work:
The work will consist and conform to the drawings prepared by CGA Engineers, Inc. and the OG&E Electrical Services Substation Standard June 2008. Pricing for this project is to be a lump sum bid but breakout pricing is to be provided as follows: 1) for the OG&E pad construction and driveway and 2) the street extension construction.
Project 1) - This work consists of the grading, drainage and surfacing for the OG&E driveway and substation pad. The substation pad is to be constructed per the drawings from CGA Engineers and the specifications provided by OG&E. A geotechnical report for the pad has been provided for your use.
Project 2) – This work will consist of the grading, drainage and paving requirement detailed in the drawings provide by CGA Engineers.
Project is to be left clean in a professional manner at the end of the job.
This is a lump sum bid consisting of the two (2) projects. Separate costs are to be provided for each project and then added together to give the total lumps sum bid.
Please note that winning bid(s) will be published. Cherokee Nation Entertainment, LLC (“CNE”) reserves the right to issue one award, multiple awards, or reject all bids; any award is subject to the approval of the required funds. Responding bidders are not allowed to withdraw their bid for a period of 90 days after submittal. At the time of award, the successful bidder(s) will be required to work with the Cherokee Nation Entertainment, LLC Accounting department to discuss account coding for invoices. All bids are subject to negotiation prior to award. Awards may be issued without discussion of bid received, and bids should initially be submitted on the most favorable terms from a price and technical standpoint. Any award resulting from this RFP will be subject to CNE Terms and Conditions. Your bid should indicate hourly ($) rate (when applicable), individual work effort, delivery schedule or time of completion. Any item(s) with exceptions, substitutions, exclusions, additions or qualifications must be noted and clearly indicated on return bid. Any request for information concerning bid posting is to be submitted in writing via email to Buyer listed; no verbal communication is to be initiated.
In accordance with Cherokee Nation Law, , 28 C.N.C.A. §20 no contractors or subcontractors of any Cherokee Nation entity may contract with any business owned by a first degree relative of any elected official of the Cherokee Nation.
TRIBAL EMPLOYMENT RIGHTS OFFICE - This procurement is subject to Cherokee Nation Tribal Employment Rights Office (“TERO”) regulations that include a fee of ½ of 1% of total contract award and, if applicable, the completion of a TERO Labor Agreement and payment of associated fees. The successful bidder’s award will be published on the Cherokee Nation’s procurement website and their performance will also be measured, recorded, and reported to the Cherokee Nation. The complete Act is available by contacting the TERO OFFICE at Tahlequah 918-453-5000. TERO bidders are required to provide a copy, front and back, of their TERO certificate with return bid(s) and failure to do so will result in such bidders not receiving the TERO preferences afforded TERO bidders under the CNE procurement and contracting policies and procedures.
BONDING NOTICE - CNE generally requires payment and performance bonds for all construction contracts in excess of $100,000. However, qualified TERO-certified firms are encouraged to bid, regardless of bonding capability.
INSURANCE - CNB generally requires Worker’s Compensation, Commercial and/or Comprehensive General Liability, and Automobile insurance for all awarded bids. Please refer to the Bid Documents for the specific coverages required for this bid.
DEBARMENT - By submitting a response to this Request for Proposal, the Contractor certifies to the best of their knowledge and belief that the Subcontractor, the firm, or any of its principals are not presently debarred, suspended, or proposed for debarment by any federal, state, local or tribal entity. This certification is a material representation of fact upon which reliance was placed when making award. If it is later determined the Subcontractor rendered an erroneous certification, in addition to other remedies available to CNE or its entities, CNE may terminate the contract resulting from this Request for Proposal for default.