Procurement #11827


Title
RFP - Cherokee Tower Exterior Restoration - CHANGE ORDER #2
Status
Archive
OpenDate
08/21/2014
CloseDate
09/08/2014
Description
Cherokee Nation Entertainment, LLC a wholly owned Tribal company of the Cherokee Nation is seeking qualified General Contractors for the patching EIFS, glazing and sealing of the windows and painting of the exterior of the Seven (7) story Cherokee Tower at the Hard Rock Hotel and Casino in Catoosa,
Detail
**CHANGE ORDER #2 DATED 8/29/14 IS TO ADD A COPY OF THE MANDATORY PRE-BID SIGN IN SHEETS AND TO ADD THE FOUR(4) PAGES OF DRAWING ELEVATIONS; CHANGE IS TO ALSO CHANGE BID CLOSING DATE TO 9/8/14 AT 2:00PM** **CHANGE ORDER #1 DATED 8/22/14 IS TO MOVE MANDATORY PRE-BID DATE FROM 8/26/14 TO 8/28/14, STILL AT 10:00AM** Cherokee Nation Entertainment, LLC is seeking qualified General Contractors for the patching EIFS, glazing and sealing of the windows and painting of the exterior of the Seven (7) story Cherokee Tower at the Hard Rock Hotel and Casino in Catoosa, OK. There will be a MANDATORY pre-bid meeting on Tuesday, August 26, 2014 at 10:00AM. All RFI’s or Substitution Requests must be submitted in writing to Tina Jones via email at tina.jones@cnent.com to be received no later than Friday, August 29, 2014 at 10:00AM. All proposals should be sent by express delivery, regular mail or hand delivery to CNE’s Catoosa Corporate office at the following address, to be received no later than 2:00PM CST on Thursday, September 4, 2014 IF BY EXPRESS DELIVER OR REGULAR MAIL Cherokee Nation Entertainment, L.L.C. Attn: Tina Jones Senior Buyer 777 W. Cherokee Street Catoosa, Oklahoma 74015 IF BY HAND DELIVERY Cherokee Nation Entertainment, L.L.C. Corp. Building #3 Attn: Tina Jones Senior Buyer 1102 N. 193rd East Ave. Catoosa, Ok 74015 It is the intention of CNE that if an acceptable proposal is received, the selected firm will be notified in writing by email within 30 days of bid opening and any follow on meetings that may be required. Any bid received more than ninety-six (96) hours, excluding Saturdays, Sundays and holidays, before the time set for the opening of bids, or any bid so received after the time set for opening of Bids, shall not be considered and shall be returned unopened to the bidder submitting same. The bidder must supply all the information required by the Contract Documents. There will be a MANDATORY pre-bid meeting on Tuesday, August 26, 2014 at 10:00AM. All RFI’s or Substitution Requests must be submitted in writing to Tina Jones via email at tina.jones@cnent.com to be received no later than Friday, August 29, 2014 at 10:00AM. All proposals should be sent by express delivery, regular mail or hand delivery to CNE’s Catoosa Corporate office at the following address, to be received no later than 2:00PM CST on Thursday, September 4, 2014 IF BY EXPRESS DELIVER OR REGULAR MAIL Cherokee Nation Entertainment, L.L.C. Attn: Tina Jones Senior Buyer 777 W. Cherokee Street Catoosa, Oklahoma 74015 IF BY HAND DELIVERY Cherokee Nation Entertainment, L.L.C. Corp. Building #3 Attn: Tina Jones Senior Buyer 1102 N. 193rd East Ave. Catoosa, Ok 74015 It is the intention of CNE that if an acceptable proposal is received, the selected firm will be notified in writing by email within 30 days of bid opening and any follow on meetings that may be required. Any bid received more than ninety-six (96) hours, excluding Saturdays, Sundays and holidays, before the time set for the opening of bids, or any bid so received after the time set for opening of Bids, shall not be considered and shall be returned unopened to the bidder submitting same. The bidder must supply all the information required by the Contract Documents. Scope of Work needs to be addressed and repaired by an experienced contractor specializing in the corresponding trade for which repairs are necessary. Before comprehensive repair is implemented, a set of construction documents and specifications, identifying proper repair methods and materials will need to be prepared. It is recommended that the plans and specifications be prepared by a licensed engineer specializing in building envelope repair issues. The construction was completed in 2004. The exterior cladding system consists of EIFS cladding and decorative EIFS bands. The building is a combination of steel cross bracing, metal stud framed walls, and hollow core concrete floor slabs. Per the construction documents, the primary cladding component on the building is 1 ½ inch EIFS on ½ inch glass fiber faced gypsum sheathing over 6 inch metal studs spaced 16 inches on center. Perimeter sealants were installed surrounding the windows and other various penetrations through the wall system. Sealants were also installed at the intersection of some of the dissimilar materials at the building and at all expansion joints. The repairs will conform to the site evaluation report generated by BECI. The work will consist of: • Repair of all cracks at window corners. It should be noted that the subject documentation may support the need to provide backer rod and sealant joints at the perimeter of windows to prevent additional cracking in the future. • Repair to all deficiencies in the EIFS lamina at horizontal and vertical reveals. Additionally, adjustments may be necessary at the arched trim bands where water is directed to locations within the EIFS cladding that are vulnerable to water intrusion. • Repair to all openings within the EIFS system at window jamb to head interfaces. Repairs should include removal of damaged and/or deteriorated sealants. • Repair cracking observed at the base of the EIFS cladding at base flashing laps. It should be noted that we observed evidence of expansion and contraction of the subject base flashing. Therefore, further investigation is needed to provide a comprehensive repair that includes the cracking of the EIFS and movement of the flashing. • Fully re-coat exterior surface of the building with an elastomeric coating to provide consistent aesthetics for the building. • Complete removal and replacement of all existing sealants at this project, along with the addition of new sealants at locations currently missing sealants. All existing sealants should be completely removed and the new, commercial grade sealants should be installed at this building that will give a seven (7) to ten (10) year service life. Please note that winning bid(s) will be published. Cherokee Nation Entertainment, LLC (“CNE”) reserves the right to issue one award, multiple awards, or reject all bids; any award is subject to the approval of the required funds. Responding bidders are not allowed to withdraw their bid for a period of 90 days after submittal. At the time of award, the successful bidder(s) will be required to work with the Cherokee Nation Entertainment, LLC Accounting department to discuss account coding for invoices. All bids are subject to negotiation prior to award. Awards may be issued without discussion of bid received, and bids should initially be submitted on the most favorable terms from a price and technical standpoint. Any award resulting from this RFP will be subject to CNE Terms and Conditions. Your bid should indicate hourly ($) rate (when applicable), individual work effort, delivery schedule or time of completion. Any item(s) with exceptions, substitutions, exclusions, additions or qualifications must be noted and clearly indicated on return bid. Any request for information concerning bid posting is to be submitted in writing via email to Buyer listed; no verbal communication is to be initiated. In accordance with Cherokee Nation Law, , 28 C.N.C.A. §20 no contractors or subcontractors of any Cherokee Nation entity may contract with any business owned by a first degree relative of any elected official of the Cherokee Nation. TRIBAL EMPLOYMENT RIGHTS OFFICE - This procurement is subject to Cherokee Nation Tribal Employment Rights Office (“TERO”) regulations that include a fee of ½ of 1% of total contract award and, if applicable, the completion of a TERO Labor Agreement and payment of associated fees. The successful bidder’s award will be published on the Cherokee Nation’s procurement website and their performance will also be measured, recorded, and reported to the Cherokee Nation. The complete Act is available by contacting the TERO OFFICE at Tahlequah 918-453-5000. TERO bidders are required to provide a copy, front and back, of their TERO certificate with return bid(s) and failure to do so will result in such bidders not receiving the TERO preferences afforded TERO bidders under the CNE procurement and contracting policies and procedures. CHEROKEE NATION GAMING COMMISSION (CNGC) - This requirement may be subject to CNGC policies and procedures. Licensing requirements may be required of the successful vendor(s) to be coordinated with the CNGC. These requirements may include licensing fees as well security and background checks of vendor(s) employees. Current policies and procedures can be found on the Cherokee Nation website or by contacting the CNGC office at 918-207-3834. BONDING NOTICE - CNE generally requires payment and performance bonds for all construction contracts in excess of $100,000. However, qualified TERO-certified firms are encouraged to bid, regardless of bonding capability. INSURANCE - CNB generally requires Worker’s Compensation, Commercial and/or Comprehensive General Liability, and Automobile insurance for all awarded bids. Please refer to the Bid Documents for the specific coverages required for this bid. DEBARMENT - By submitting a response to this Request for Proposal, the Contractor certifies to the best of their knowledge and belief that the Subcontractor, the firm, or any of its principals are not presently debarred, suspended, or proposed for debarment by any federal, state, local or tribal entity. This certification is a material representation of fact upon which reliance was placed when making award. If it is later determined the Subcontractor rendered an erroneous certification, in addition to other remedies available to CNE or its entities, CNE may terminate the contract resulting from this Request for Proposal for default.
Name:Tina Jones
Email:tina.jones@cnent.com
Phone:918-384-7802
Cherokee Nation Entertainment
Awards
M. Ross, Inc.