Procurement #12136


Title
RFP - Surveying & Civil Engineering for Cherokee Springs Plaza Development - CHANGE ORDER #2
Status
Archive
OpenDate
10/21/2014
CloseDate
11/17/2014
Description
Cherokee Nation Businesses, LLC a wholly owned Tribal company of the Cherokee Nation is seeking qualified proposals for site related engineering services for a new mixed-use project in Tahlequah, OK. The site is located on the NE corner of Hwy 62 & E. Willis Road in Tahlequah, OK. The site is approx
Detail
**CHANGE ORDER #2 DATED 11/4/14 IS TO ADD ADDITIONAL QUESTIONS ASKED PRIOR TO CUT-OFF PERIOD AND THE ANSWERS PROVIDED** **CHANGE ORDER #1 DATED 11/3/14 IS TO ADD DOCUMENTS CONTAINING QUESTIONS RECEIVED AND ANSWERED DATED 10/28/14 AND 11/3/14** Cherokee Nation Businesses, LLC is seeking qualified proposals for site related engineering services for a new mixed-use project in Tahlequah, OK. The site is located on the NE corner of Hwy 62 & E. Willis Road in Tahlequah, OK. The site is approximately 154 +/- total acres of undeveloped/unplatted land with little or no trees, legal description is as listed in the Scope of Work. Work will consist of four(4) phases consisting of Field Work, Overall Site Master Planning Services, Phase One Design and Construction Document Services and Phase One Construction Administration. Your proposal and contract will be directly with CNB. Sealed responses are to be sent by express delivery, regular mail or hand delivery to CNB’s Corporate Purchasing offices to be received no later than 10:00AM CST on November 17, 2014. Bids must be submitted with five(5) bound hard copies and one(1) soft copy on either a CD or Thumb Drive. All RFI's are to be submitted via email to Tina Jones at tina.jones@cnent.com to be received no later than 11/3/14 at close of business. All properly sealed and labeled (MUST include company name, company address and title of bid) bids should be sent to the following addresses: **EXPRESS DELIVERY OR REGULAR MAIL** Cherokee Nation Businesses, LLC Attn: Tina Jones, Buyer IV 777 W. Cherokee St. Catoosa, OK 74015 **HAND DELIVERY** Cherokee Nation Businesses, LLC Corporate Building #3 Attn: Tina Jones, Buyer IV 1102 N. 193rd East Ave. Catoosa, OK 74015 Proposals received after the cut-off for receipt will not be considered. Please note that winning bid(s) will be published. Cherokee Nation Businesses, LLC (“CNB”) reserves the right to issue one award, multiple awards, or reject all bids; any award is subject to the approval of the required funds. Responding bidders are not allowed to withdraw their bid for a period of 90 days after submittal. At the time of award, the successful bidder(s) will be required to work with the Cherokee Nation Businesses, LLC Accounting department to discuss account coding for invoices. All bids are subject to negotiation prior to award. Awards may be issued without discussion of bid received, and bids should initially be submitted on the most favorable terms from a price and technical standpoint. Any award resulting from this RFP will be subject to CNB Terms and Conditions. Your bid should indicate hourly ($) rate (when applicable), individual work effort, delivery schedule or time of completion. Any item(s) with exceptions, substitutions, exclusions, additions or qualifications must be noted and clearly indicated on return bid. Any request for information concerning bid posting is to be submitted in writing via email to Buyer listed; no verbal communication is to be initiated. In accordance with Cherokee Nation Law, , 28 C.N.C.A. §20 no contractors or subcontractors of any Cherokee Nation entity may contract with any business owned by a first degree relative of any elected official of the Cherokee Nation. TRIBAL EMPLOYMENT RIGHTS OFFICE - This procurement is subject to Cherokee Nation Tribal Employment Rights Office (“TERO”) regulations that include a fee of ½ of 1% of total contract award and, if applicable, the completion of a TERO Labor Agreement and payment of associated fees. The successful bidder’s award will be published on the Cherokee Nation’s procurement website and their performance will also be measured, recorded, and reported to the Cherokee Nation. The complete Act is available by contacting the TERO OFFICE at Tahlequah 918-453-5000. TERO bidders are required to provide a copy, front and back, of their TERO certificate with return bid(s) and failure to do so will result in such bidders not receiving the TERO preferences afforded TERO bidders under the CNE procurement and contracting policies and procedures. CHEROKEE NATION GAMING COMMISSION (CNGC) - This requirement may be subject to CNGC policies and procedures. Licensing requirements may be required of the successful vendor(s) to be coordinated with the CNGC. These requirements may include licensing fees as well security and background checks of vendor(s) employees. Current policies and procedures can be found on the Cherokee Nation website or by contacting the CNGC office at 918-207-3834. BONDING NOTICE - CNB generally requires payment and performance bonds for all construction contracts in excess of $100,000. However, qualified TERO-certified firms are encouraged to bid, regardless of bonding capability. INSURANCE - CNB generally requires Worker’s Compensation, Commercial and/or Comprehensive General Liability, and Automobile insurance for all awarded bids. Please refer to the Bid Documents for the specific coverages required for this bid. DEBARMENT - By submitting a response to this Request for Proposal, the Contractor certifies to the best of their knowledge and belief that the Subcontractor, the firm, or any of its principals are not presently debarred, suspended, or proposed for debarment by any federal, state, local or tribal entity. This certification is a material representation of fact upon which reliance was placed when making award. If it is later determined the Subcontractor rendered an erroneous certification, in addition to other remedies available to CNB or its entities, CNB may terminate the contract resulting from this Request for Proposal for default.
Name:Tina Jones
Email:tina.jones@cnent.com
Phone:918-384-7802
Cherokee Nation Entertainment
Awards
CGA Engineers -- $242,094.45