Procurement #12193


Title
RFQ: TRAVEL VOUCHERS TO SUPER BOWL 2015 FOR PROMOTIONAL GIVEAWAY AT HARD ROCK HOTEL AND CASINO TULSA
Status
Active
OpenDate
10/31/2014
CloseDate
11/05/2014
Description
Cherokee Nation Entertainment, LLC, (CNE), a wholly owned tribal company of the Cherokee Nation, is seeking qualified bids for Super Bowl 2015 Travel Vouchers for promotional giveaway at Hard Rock Hotel and Casino Tulsa. Please see Details for more information. ****BIDS DUE NO LATER THAN 3:00 PM O
Detail
Cherokee Nation Entertainment, LLC, (CNE), a wholly owned tribal company of the Cherokee Nation, is seeking qualified bids for Super Bowl 2015 Travel Vouchers for promotional giveaway at Hard Rock Hotel and Casino Tulsa. Please quote using the following specifications: ONE voucher worth UP TO $20,000 for a trip for two to the 2015 Super Bowl. The voucher should be used toward air, hotel, car rental and tickets to the Super Bowl. *Any amount over the voucher worth will be the responsibility of the winner. *Terms shall become effective when the winner is awarded the prize until completion of the trip and/or of an expiration date of one year from date of award. *Vendor will provide full service travel services to the winner, including trip planning. *Vouchers must deliver to Hard Rock Hotel and Casino Tulsa before Monday, December 29, 2014. ****BIDS DUE NO LATER THAN 3:00 PM ON Wednesday, November 5, 2014****Submit bids to amy.bailey@cnent.com OR mail to the attention of Amy Bailey at 777 West Cherokee St. Catoosa, OK 74015. Proposals MUST include a copy of your TERO Certification, front and back, to qualify for TERO preference. Please note that winning bid(s) will be published. Cherokee Nation Businesses, LLC (“CNB”) reserves the right to issue one award, multiple awards, or reject all bids; any award is subject to the approval of the required funds. Responding bidders are not allowed to withdraw their bid for a period of 90 days after submittal. At the time of award, the successful bidder(s) will be required to work with the Cherokee Nation Businesses, LLC Accounting department to discuss account coding for invoices. All bids are subject to negotiation prior to award. Awards may be issued without discussion of bid received, and bids should initially be submitted on the most favorable terms from a price and technical standpoint. Any award resulting from this RFP will be subject to CNB Terms and Conditions. Your bid should indicate hourly ($) rate (when applicable), individual work effort, delivery schedule or time of completion. Any item(s) with exceptions, substitutions, exclusions, additions or qualifications must be noted and clearly indicated on return bid. Any request for information concerning bid posting is to be submitted in writing via email to Buyer listed; no verbal communication is to be initiated. In accordance with Cherokee Nation Law, , 28 C.N.C.A. §20 no contractors or subcontractors of any Cherokee Nation entity may contract with any business owned by a first degree relative of any elected official of the Cherokee Nation. TRIBAL EMPLOYMENT RIGHTS OFFICE - This procurement is subject to Cherokee Nation Tribal Employment Rights Office (“TERO”) regulations that include a fee of ½ of 1% of total contract award and, if applicable, the completion of a TERO Labor Agreement and payment of associated fees. The successful bidder’s award will be published on the Cherokee Nation’s procurement website and their performance will also be measured, recorded, and reported to the Cherokee Nation. The complete Act is available by contacting the TERO OFFICE at Tahlequah 918-453-5000. TERO bidders are required to provide a copy, front and back, of their TERO certificate with return bid(s) and failure to do so will result in such bidders not receiving the TERO preferences afforded TERO bidders under the CNE procurement and contracting policies and procedures. CHEROKEE NATION GAMING COMMISSION (CNGC) - This requirement may be subject to CNGC policies and procedures. Licensing requirements may be required of the successful vendor(s) to be coordinated with the CNGC. These requirements may include licensing fees as well security and background checks of vendor(s) employees. Current policies and procedures can be found on the Cherokee Nation website or by contacting the CNGC office at 918-207-3834. BONDING NOTICE - CNB generally requires payment and performance bonds for all construction contracts in excess of $100,000. However, qualified TERO-certified firms are encouraged to bid, regardless of bonding capability. INSURANCE - CNB generally requires Worker’s Compensation, Commercial and/or Comprehensive General Liability, and Automobile insurance for all awarded bids. Please refer to the Bid Documents for the specific coverages required for this bid. DEBARMENT - By submitting a response to this Request for Proposal, the Contractor certifies to the best of their knowledge and belief that the Subcontractor, the firm, or any of its principals are not presently debarred, suspended, or proposed for debarment by any federal, state, local or tribal entity. This certification is a material representation of fact upon which reliance was placed when making award. If it is later determined the Subcontractor rendered an erroneous certification, in addition to other remedies available to CNB or its entities, CNB may terminate the contract resulting from this Request for Proposal for default.
Name:amy bailey
Email:amy.bailey@cnent.com
Phone:918-384-7545
Cherokee Nation Entertainment
Awards
Spears Travel