Procurement #13060


Title
*** UPDATE** CLOSING DATE MOVED TO 06/05/2015 02:00 P.M. TO ALLOW ALTERNATE MATERIAL FOR THE VIDEO WALL***- RFP - A/V Equipment and Install for Hard Rock Hotel Lobby Remodel
Status
Archive
OpenDate
05/01/2015
CloseDate
06/05/2015
Description
*** UPDATE** CLOSING DATE MOVED TO 06/05/2015 02:00 P.M. TO ALLOW ALTERNATE MATERIAL FOR THE VIDEO WALL***-Cherokee Nation Entertainment, LLC a wholly owned Tribal company of the Cherokee Nation is seeking proposals for A/V Equipment and Install for Hard Rock Hotel Lobby Remodel at the Hard Rock Hot
Detail
*** UPDATE** CLOSING DATE MOVED TO 06/05/2015 02:00 P.M. TO ALLOW ALTERNATE MATERIAL FOR THE VIDEO WALL*** -Cherokee Nation Entertainment, LLC a wholly owned Tribal company of the Cherokee Nation is seeking proposals for A/V Equipment and Install for Hard Rock Hotel Lobby Remodel at the Hard Rock Hotel & Casino located in Catoosa, OK. The Hard Rock Casino will be remodeling the Hotel Lobby and the Audio Visual portion will consist of a 2x12 Video Wall, TV, JBL Speakers, BSS Audio, SVSi encoder/decoder, Crown, and other associated material listed below. This will be bid as TURNKEY. There will be a MANDATORY pre-bid on Thursday, May 7th, 2015 at 10:00AM CST for the purposes of asking questions and obtaining drawings and layouts, etc.; the meeting will be in the C-Note inside the Hard Rock Hotel & Casino located in Catoosa, OK. SEALED bids will be due no later than 2:00PM on Tuesday May 26th, 2015; all bids are to be delivered in accordance with bid instructions. All properly sealed and labeled bids should be sent by express delivery, regular mail or hand delivered to CNE’s Catoosa Corporate office at the following addresses: -Express Delivery or Regular Mail- Cherokee Nation Entertainment, LLC Attn: Bradley Benigar Buyer III 777 W. Cherokee Street Catoosa, OK 74015 -Hand Delivery - Cherokee Nation Entertainment, LLC Corp. Building #3 Attn: Bradley Benigar Buyer III 1102 N. 193rd East Ave. Catoosa, OK 74015 SCOPE OF WORK: INTRODUCTION The Hard Rock Hotel and Casino in Catoosa, OK is seeking A/V equipment and install for the hotel lobby remodel project. The audio visual portion will consist of a 2x12 Video Wall, TV, JBL Speakers, BSS Audio, SVSi encoder/decoder, Crown, and other associated material listed below. This will be bid as TURNKEY. INSTALLATION APPROACH AND CONDITIONS It is important that the approach to this project is one that is suitable for a retrofit 24/7 operation. This Casino/Hotel will not shut down during this remodel. Due to this, the hours of work may be late nights/overnight. Work shall be completed within 70 Calendar Days. It is the responsibility of the contractor to keep their work area clean. ROLES AND RESPONSIBILITIES It is the responsibility of the contractor to provide all parts of the Scope of Work and bid as a turnkey solution to include: • Removal of any existing equipment • Design, purchase, delivery, installation and configuration of all hardware and software required to provide a fully functioning system. • Provide and install all wiring and termination necessary to create a fully functioning system. • Labeling of material and cables • AMX Certified for programming to existing Hard Rock AMX control system to maintain consistency throughout the system (AMX Touch Panel provided by owner) • Digital Signal Processor programming MATERIALS REQUIRED/NO SUBSTITUTIONS - EXCEPT PLANAR VIDEO WALL • Planar Video Wall (see attached Planar 2x12 pdf)ALTERNATE MATERIAL WILL BE ALLOWED • JBL Control 24C/CT (see attached AV Layout pdf) Paint to match decor (19 each) • JBL Control 19CST (see attached AV Layout pdf) Paint to match decor(4 each) • BSS Audio BLU-806 (2 each) • BSS Audio BLU-320 (1 each) • Crown DCi4-600 Audio Amp (1 each) • SVSi N9206 2RU Cage for N Series Encoder/Decoder(1 each) • SVSi N3221 Video over IP Decoder (1 each) • SVSi N3121 Video over IP Encoder (1 each) • Sharp LC60LE660U( 1 each) • Misc Hardware o J-Hooks, wiring, clips, connectors, etc. SUMMARY • Owner Provided Equipment o 1 each AMX MXD-1001-L Touch Panel o Video Signal Player (4Winds) o Video Content Equipment o BSS BLU-320 (Pre-existing) o BSS BLU-806 (Pre-existing) • Bidder Provided Equipment o Planar Video Wall (complete system) o 19 each JBL Control 24C/CT o 4 each JBL Control 19CST o 1 each BSS Audio BLU-806 o 1 each Crown DCi4-600 Audio Amp o 1 each SVSi N9206 2RU Cage o 1 each SVSi N3221 Video over IP Decoder o 1 each SVSi N3121 Video over IP Encoder o 1 each Sharp LC60LE660U o Misc Hardware: J-Hooks, wiring, clips, connectors, etc. TESTING AND TRAINING This project requires the contractor to provide owner verified proof of performance and training of the complete installation. DOCUMENTATION & WARRANTY Please provide the following: • Warranty Letter to include equipment warranty dates and installation warranty dates Please note that winning bid(s) will be published. Cherokee Nation Entertainment, LLC (“CNE”) reserves the right to issue one award, multiple awards, or reject all bids; any award is subject to the approval of the required funds. Responding bidders are not allowed to withdraw their bid for a period of 90 days after submittal. At the time of award, the successful bidder(s) will be required to work with the Cherokee Nation Entertainment, LLC Accounting department to discuss account coding for invoices. All bids are subject to negotiation prior to award. Awards may be issued without discussion of bid received, and bids should initially be submitted on the most favorable terms from a price and technical standpoint. Any award resulting from this RFP will be subject to CNE Terms and Conditions. Your bid should indicate hourly ($) rate (when applicable), individual work effort, delivery schedule or time of completion. Any item(s) with exceptions, substitutions, exclusions, additions or qualifications must be noted and clearly indicated on return bid. Any request for information concerning bid posting is to be submitted in writing via email to Buyer listed; no verbal communication is to be initiated. In accordance with Cherokee Nation Law, , 28 C.N.C.A. §20 no contractors or subcontractors of any Cherokee Nation entity may contract with any business owned by a first degree relative of any elected official of the Cherokee Nation. TRIBAL EMPLOYMENT RIGHTS OFFICE - This procurement is subject to Cherokee Nation Tribal Employment Rights Office (“TERO”) regulations that include a fee of ½ of 1% of total contract award and, if applicable, the completion of a TERO Labor Agreement and payment of associated fees. The successful bidder’s award will be published on the Cherokee Nation’s procurement website and their performance will also be measured, recorded, and reported to the Cherokee Nation. The complete Act is available by contacting the TERO OFFICE at Tahlequah 918-453-5000. TERO bidders are required to provide a copy, front and back, of their TERO certificate with return bid(s) and failure to do so will result in such bidders not receiving the TERO preferences afforded TERO bidders under the CNE procurement and contracting policies and procedures. CHEROKEE NATION GAMING COMMISSION (CNGC) - This requirement may be subject to CNGC policies and procedures. Licensing requirements may be required of the successful vendor(s) to be coordinated with the CNGC. These requirements may include licensing fees as well security and background checks of vendor(s) employees. Current policies and procedures can be found on the Cherokee Nation website or by contacting the CNGC office at 918-207-3834. BONDING NOTICE - CNE generally requires payment and performance bonds for all construction contracts in excess of $100,000. However, qualified TERO-certified firms are encouraged to bid, regardless of bonding capability. INSURANCE - CNB generally requires Worker’s Compensation, Commercial and/or Comprehensive General Liability, and Automobile insurance for all awarded bids. Please refer to the Bid Documents for the specific coverages required for this bid. DEBARMENT - By submitting a response to this Request for Proposal, the Contractor certifies to the best of their knowledge and belief that the Subcontractor, the firm, or any of its principals are not presently debarred, suspended, or proposed for debarment by any federal, state, local or tribal entity. This certification is a material representation of fact upon which reliance was placed when making award. If it is later determined the Subcontractor rendered an erroneous certification, in addition to other remedies available to CNE or its entities, CNE may terminate the contract resulting from this Request for Proposal for default.
Name:bradley benigar
Email:bradley.benigar@cnent.com
Phone:918-384-7545
Cherokee Nation Entertainment
Awards
Tel-Star