Procurement #14632



Title
RFB - Interior Renovations for Will Rogers Downs Gaming Facility (re-bid) - Addenda #3
Status
Archive
OpenDate
04/13/2016
CloseDate
05/11/2016
Description
Cherokee Nation Entertainment, LLC is seeking proposals from qualified General Contracting (GC's) firms for the remodel of the Will Rogers Downs Gaming Facilty location in Claremore, OK. The selected GC will be responsible for all work associated with the drawings and specifications provided by TriA
Detail
**ADDENDA #3, DATED 5/2/16, EXTENDS THE BID CLOSING DATE FROM 5/4/16 AT 2:00PM CDT TO 5/11/16 AT 2:00PM. ALSO, THE GENERAL CONTRACTOR WILL BE RESPONSIBLE FOR THE LOW VOLTAGE, IT AND SECURITY CONTRACTS AS OUTLINED IN THE ATTACHED SCOPES OF WORK.** **ADDENDA #2, DATED 4/27/16, MODIFIES THE ORIGINAL BIDDING DOCUMENTS (DRAWINGS AND SPECIFICATIONS) DATED SEPTEMBER 9, 2015 AS NOTED, AND NOW DATED 4/4/16, AS NOTED IN THIS ADDENDA. REVISED DRAWINGS AND SPECIFICATIONS, ALONG WITH ADDENDA 2 NARRATIVE, CAN BE FOUND LISTED UNDER THE DOCUMENTS TAB OF THIS BID POSTING** **ADDENDA #1, DATED 4/25/16, MODIFIES THE ORIGINAL BIDDING DOCUMENTS (DRAWINGS AND SPECIFICATIONS) DATED SEPTEMBER 9, 2015 AS NOTED. REVISED DRAWINGS AND SPECIFICATIONS, ALONG WITH ADDENDA 1 NARRATIVE, CAN BE FOUND LISTED UNDER THE DOCUMENTS TAB OF THIS BID POSTING** Cherokee Nation Entertainment, LLC is seeking proposals from qualified General Contracting (GC's) firms for the remodel of the Will Rogers Downs Gaming Facilty location in Claremore, OK. The selected GC will be responsible for all work associated with the drawings and specifications provided by TriArch Architects. Selected GC, and all subcontractors, will be REQUIRED to obtain an Oklahoma Horse Racing Commission gaming license prior to starting work on site. This will be a lump sum bid for all work. The project will be phased to allow for continued operations. Selected GC, and all subcontractors, will be required to adhere to the CNE Code of Conduct. There will be a MANDATORY pre-bid meeting at 1:00PM CDT on Wednesday, April 20, 2016 inside the Will Rogers Downs facility located in Claremore, OK on Hwy 20E. SEALED Bids, complete with a detailed breakdown of a schedule of values (required even though this is a lump sum bid) and a complete list of all subcontractors, are to be delivered no later than 2:00PM CDT on Wednesday, May 4, 2016; bids are to be delivered in accordance with bid instruction documents found on this bid posting. All questions in regards to this bid are to be submitted in writing via email to Tina Jones at tina.jones@cnent.com no later than 3:00PM CDT on Monday Apri 25, 2016; no verbal questions will be addressed after the MANDATORY pre-bid. The Architect & Engineers will issue an Addenda, if required, no later than 10:00AM on Wednesday, April 27, 2016. The scope of the project will consist of: • Relocating the existing gaming floor • Relocating the Off Track Betting (OTB) area • Relocating the main kitchen and dining area to the NE corner of the building • Upgrading the finishes for the main bar and dance floor • Upgrading the finishes and amenities for the 3rd floor Turf Club • New finishes for the exterior and main entry • All other work associated with the drawing and specifications. Please note that winning bid(s) will be published. Cherokee Nation Entertainment, LLC (“CNE”) reserves the right to issue one award, multiple awards, or reject all bids; any award is subject to the approval of the required funds. Responding bidders are not allowed to withdraw their bid for a period of 90 days after submittal. At the time of award, the successful bidder(s) will be required to work with the Cherokee Nation Entertainment, LLC Accounting department to discuss account coding for invoices. All bids are subject to negotiation prior to award. Awards may be issued without discussion of bid received, and bids should initially be submitted on the most favorable terms from a price and technical standpoint. Any award resulting from this RFP will be subject to CNE Terms and Conditions. Your bid should indicate hourly ($) rate (when applicable), individual work effort, delivery schedule or time of completion. Any item(s) with exceptions, substitutions, exclusions, additions or qualifications must be noted and clearly indicated on return bid. Any request for information concerning bid posting is to be submitted in writing via email to Buyer listed; no verbal communication is to be initiated. In accordance with Cherokee Nation Law, , 28 C.N.C.A. §20 no contractors or subcontractors of any Cherokee Nation entity may contract with any business owned by a first degree relative of any elected official of the Cherokee Nation. TRIBAL EMPLOYMENT RIGHTS OFFICE - This procurement is subject to Cherokee Nation Tribal Employment Rights Office (“TERO”) regulations that include a fee of ½ of 1% of total contract award and, if applicable, the completion of a TERO Labor Agreement and payment of associated fees. The successful bidder’s award will be published on the Cherokee Nation’s procurement website and their performance will also be measured, recorded, and reported to the Cherokee Nation. The complete Act is available by contacting the TERO OFFICE at Tahlequah 918-453-5000. TERO bidders are required to provide a copy, front and back, of their TERO certificate with return bid(s) and failure to do so will result in such bidders not receiving the TERO preferences afforded TERO bidders under the CNE procurement and contracting policies and procedures. OKLAHOMA HORSE RACING COMMISSION - This procurement will be subject to the requirements of the OHRC. BONDING NOTICE - CNE generally requires payment and performance bonds for all construction contracts in excess of $100,000. However, qualified TERO-certified firms are encouraged to bid, regardless of bonding capability. INSURANCE - CNB generally requires Worker’s Compensation, Commercial and/or Comprehensive General Liability, and Automobile insurance for all awarded bids. Please refer to the Bid Documents for the specific coverages required for this bid. DEBARMENT - By submitting a response to this Request for Proposal, the Contractor certifies to the best of their knowledge and belief that the Subcontractor, the firm, or any of its principals are not presently debarred, suspended, or proposed for debarment by any federal, state, local or tribal entity. This certification is a material representation of fact upon which reliance was placed when making award. If it is later determined the Subcontractor rendered an erroneous certification, in addition to other remedies available to CNE or its entities, CNE may terminate the contract resulting from this Request for Proposal for default.
Name:Tina Jones
Email:tina.jones@cnent.com
Phone:918-384-7802
Cherokee Nation Entertainment
Awards
Arrowhead Contracting, Inc.
Comments
Currently Unavailable -- There will be no work in the 3rd floor kitchen. This includes plumbing work. Please disregard any notes indicating scope within, or effecting the 3rd floor kitchen.