Procurement #14877


Title
RFP - Mechanical, Electrical & Plumbing Peer Review & Systems Inspections (Re-Bid)
Status
Archive
OpenDate
06/17/2016
CloseDate
07/05/2016
Description
Cherokee Nation Businesses, LLC a wholly owned Tribal company of the Cherokee Nation is seeking proposals from qualified MEP firms for the 3rd Party Peer Review and Systems Inspections for the new Cherokee Nation Outpatient Health Facility in Tahlequah, OK. All proposals should be sent in the requir
Detail
Sealed bids are being solicited by Cherokee Nation Businesses, L.L.C. (“CNB”) for third party Peer Review and Inspection Services related to the design and construction of the new Cherokee Nation Outpatient Health Facility located in Tahlequah, OK per the scope of work in section IV. All proposals should be sent in the required format noted in section titled “STRUCTURE OF THE RFP SUBMITTAL” on Page 15 of this document. Proposals are to be sent by express delivery, regular mail or hand delivery to CNB’s Catoosa Corporate office at the following address, to be received no later than 2:00PM CST on July 5, 2016. Do not send proposals via fax or email. IF BY EXPRESS DELIVER OR REGULAR MAIL Cherokee Nation Businesses, L.L.C. Attn: Tina Jones Senior Buyer IV 777 W. Cherokee Street Catoosa, Oklahoma 74015 IF BY HAND DELIVERY Cherokee Nation Businesses, L.L.C. Corporate Building #3 Attn: Tina Jones Senior Buyer IV 1102 N. 193rd E. Ave. Catoosa, OK 74015 It is the intention of CNB that if an acceptable proposal is received, the selected firm will be notified in writing by email within 30 days of bid opening and any follow-up meetings. Any bid received more than ninety-six (96) hours, excluding Saturdays, Sundays and holidays, before the time set for the opening of bids, or any bid so received after the time set for opening of Bids, shall not be considered and shall be returned unopened to the bidder submitting same. The bidder must supply all the information required by the Contract Documents. CNB (“Owner”) is requesting a proposal to secure an independent third party review consultant for the Cherokee Nation Outpatient Health Facility located in Tahlequah, Oklahoma (“Project”). The reviewer will serve in a capacity for CNB free of conflict from the design and construction activities of the project. The Owner is committed to having a third party review of the MEP systems design and installation/construction of the related systems to systematically optimize the building HVAC, Electrical and Plumbing (including medical gas, steam, and vacuum systems) systems so they operate efficiently and effectively in accordance with the Owners Project Requirements, architect’s certified design documents, applicable laws and regulations, and the facilities staff has adequate system documentation and training. It is the intent of the Owner to ensure the fundamental systems are calibrated and operating as required to deliver functional and efficient performance. The third party reviewer will review, inspect, and report on the design and construction activities of the Project. The third party reviewer will submit deliverable reports, based on document reviews and on-site inspections, to the Owner according to a project schedule set by consulting team and agreed upon by Owner. The third party reviewer will contract with and perform services directly on behalf of the Owner. The project involves a new Outpatient Health Facility and connected Parking Structure(s) in Tahlequah, Oklahoma with an approximate total square footage of 470,000 square feet of medical space and parking structure(s) to accommodate approximately 1,400 vehicles. The total project budget is approximately $150,000,000 to $175,000,000. The Outpatient Health Facility is anticipated to be 4 to 8 stories. The Parking Structure(s) will be multilevel, 3 to 5 levels and be connected to the Outpatient Health Facility. The structure is anticipated to be an open air pre-cast concrete frame supported on a deep foundation system of drilled piers or driven piles. Design phase is estimated at 12 months with expected early bid packages to be complete in 6 to 9 months. Construction phase is estimated at 36 months. Project is expected to be complete no later than September, 2019. Concept or Design Development Documents have not been completed in preparation for the scope of services required of the project. RESPONSIBILITIES OF THE THIRD PARTY REVIEWER The primary role of the third party reviewer is to review design documents, provide design comments and document construction of the facility in accordance with the Contract Documents and applicable laws and regulations. Responsibilities of the third party reviewer are as outlined below: 1) Review and comment on the Owner's design criteria for the HVAC, Electrical and Plumbing systems function, performance and maintainability. 2) Ensure compliance with the most current applicable state laws, and regulations, and adopted codes. 3) Review LEED commissioning specifications for all commissioned equipment. 4) Verify and document compliance with Owner's criteria throughout the construction, start-up and initial period of operation and determine whether systems are functioning in accordance with Contract Documents and applicable laws and regulations. 5) To be involved throughout the project from design, construction, substantial completion, commissioning and through the warranty phase. 6) To provide documented confirmation that the facility fulfills the functional and performance requirements of the building Owner, occupants, operators and the design plans and specifications. 7) Ensure contractor provides complete operation and maintenance (O&M) manuals, as well as training on system operations (along with contractors) to the building operators, to ensure the building continues to operate as intended. 8) To be available for problem solving and/or resolution of non-conformance issues of deficiencies. The third party reviewer is not responsible for design concept, design criteria, compliance with codes, design or general construction scheduling, cost estimating, or construction management. 9) Inspect the mechanical, electrical and plumbing systems to ensure compliance to design and conformance to the adopted building codes. SCOPE OF SERVICES The following is a list of anticipated services to be provided by the third party reviewer firm under this solicitation. If additional work is identified at any stage in this solicitation, the additional tasks will be defined in writing and agreed upon as amendments to the contract. Design Phase Services 1) Conduct a kickoff meeting to coordinate the design review process with the project team and Owner. 2) Develop a Review Plan including but not limited to the following: a) Project description. b) Review Plan overview. c) HVAC, Electrical and Plumbing systems list and level of rigor for each system. d) Design and construction stakeholder’s data and organizational responsibility matrix. e) Identification of stakeholders: Architect/Engineer, Owner's O&M staff, Owner's Project Managers, Construction Managers and the LEED Commissioning Agent. f) Specific responsibilities of each stakeholder. g) Commissioning roles and lines of communication for each member of the project team. h) Scope to include design checklists, functional testing requirements, final documentation checklists and Owner training verification. 3) The Third Party shall provide review of the design for the HVAC, Electrical and plumbing systems, installation and operation, including but not limited to the following: a) Central building automation systems. b) All heating, ventilating, and air conditioning. c) Domestic cold and hot water plumbing systems. d) Medical gas piping, vacuum piping, steam piping and generation, and fuel piping e) Hydronic piping. f) Coordination with civil engineering documents. 4) The third party reviewer will perform a focused review of design development, 65% CDs, 90% CD design documents. The third party will review the final (100%) CD’s with a back check of the review comments in the subsequent design submissions to verify comments were addressed. The established Owner's Project Requirements (OPR) and Basis of Design Document (BOD) documents provide the basis for the design review. In addition to reviewing the design for compliance with the OPR and BOD, the third party reviewer will assess the design for proper function, ability to be constructed and completeness. 5) The third party reviewer will provide the design review comments in a keyed note matrix format corresponding to specific drawing references where applicable. The design team will respond in the same format. A meeting will be scheduled with the Owner, design team and third party reviewer to discuss the final disposition of the review comments. A timeframe for inclusion of all comments agreed to shall be established to ensure revisions are incorporated in following submissions. Prior to this process, the OPR and BOD must be completed by the LEED Commissioning Agent. The Owner is the final design making authority, including acceptance of any review comments into the design. 6) The third party reviewer will review specifications for all necessary requirements for proper construction of building HVAC, Electrical and plumbing systems. 7) The third party reviewer will work with the design team to address the comments related to general/technical specifications to ensure compliance. Construction Phase Services: 1) The third party reviewer will participate in the construction review kick-off meeting. 2) The third party reviewer will participate in meetings throughout construction to plan site visits, coordinate and work with CM and other applicable contractors to schedule construction review related activities and resolve problems. The third party reviewer will prepare a report which is typically a weekly report generated to identify the project progress as it relates to the third party review. The report shall include a summary of current issues being tracked. The third party report shall be distributed to the Owner, design team, and responsible contractors, when applicable, at progress meetings. The report will identify and track the corrective action of deficiencies identified by the third party. 3) The third party reviewer will review and comment on the equipment and system shop drawing submittals for systems concurrent with the reviews by the designers. 4) The third party reviewer will perform weekly site visits to observe component and systems. 5) The third party reviewer will document construction deficiencies related to building HVAC, Electrical and plumbing each week. Items will remain in the report until corrected. Post Construction Phase Services 1) The third party reviewer will conduct a single ten month on-site review of HVAC, Electrical and plumbing systems for the entire facility. The purpose of the tenth month follow up is to identify items that should be corrected under warranty at no cost to the owner. 2) The third party reviewer will produce a final report for items to be addressed under warranty phase. 3) The third party reviewer will perform a warranty follow-up site visit to insure that all warranty items have been addressed.
Name:Tina Jones
Email:tina.jones@cnent.com
Phone:918-384-7802
Cherokee Nation Entertainment
Awards
Smith Seckman Reid -- $344,000.00