Procurement #15260



Title
RFB - Hard Rock Hotel & Casino Parking Garage Repairs - Bid Clarification #1
Status
Archive
OpenDate
09/26/2016
CloseDate
10/10/2016
Description
Cherokee Nation Entertainment, LLC a wholly owned Tribal company of the Cherokee Nation is seeking qualified General/Concrete Contractors with Parking Garage experience for repairs to the Hard Rock Hotel & Casino Parking Garage located in Catoosa, OK. There will be a non-Mandatory pre-bid on Friday,
Detail
**BID CLARIFICATION #1, ISSUED 10/5/16, ADDRESSES AN APPROVED SUBSTITUTION REQUEST AND PROVIDES AN ANSWER TO A QUESTION ASKED. INFORMATION IS LISTED UNDER THE DOCUMENTS TAB** **CHANGE ORDER #2, DATED 9/30/16, IS TO ADD SPECIFICATION AND DRAWING FOR THE EXPANSION JOINTS. PER ENGINEER: Either of the expansion joints below and attached, installed per manufacturer recommendations would be acceptable: 1. Balco, CS-500, joint widths need to be field verified 2. Emseal, Thermaflex TCR, joint widths need to be field verified **CHANGE ORDER #1, DATED 9/30/16, IS TO ADD THE SPECIFICATION FOR THE SIKADUR 35 EPOXY THAT HAS BEEN RECOMMENDED BY THE ENGINEER AND TO ADD COMMENTS FROM THE PRE-BID MEETING IN THE COMMENTS SECTION** Cherokee Nation Entertainment, LLC is seeking qualified General/Concrete Contractors with Parking Garage experience for repairs to the Hard Rock Hotel & Casino Parking Garage located in Catoosa, OK. The contractor will be responsible for all labor and materials associated with the repairs as well as coordinating with CNE Operations for work hours and ramp closures. The work is to follow the instructions present with this Request for Bid. There will be a non-Mandatory pre-bid on Friday, September 30, 2016 at 10:00AM; meeting will be in the St. Andrews Room inside the Cherokee Hills golf course Pro Shop. Although this meeting is non-Mandatory it is strongly suggested that all interested bidders do attend this meeting as this will be the time to ask the Engineer of Record, Chavez-Grieves, any questions. SEALED bids will be due no later than 2:00PM CST on Monday, October 10, 2016 and are to be delivered in accordance with Bid Instructions. All proposals should be sent by express delivery, regular mail or hand delivery to CNE’s Catoosa Corporate office at the following address, to be received no later than 2:00PM on Monday, October 10, 2016. IF BY EXPRESS DELIVER OR REGULAR MAIL Cherokee Nation Entertainment, L.L.C. Attn: Tina Jones Buyer IV 777 W. Cherokee Street Catoosa, Oklahoma 74015 IF BY HAND DELIVERY Cherokee Nation Entertainment, L.L.C. Corp. Building #3 Attn: Tina Jones Buyer IV 1102 N. 193rd East Ave. Catoosa, Ok 74015 It is the intention of CNE that if an acceptable proposal is received, the selected firm will be notified in writing by email within 30 days of bid opening and any follow on meetings that may be required. Any bid received more than ninety-six (96) hours, excluding Saturdays, Sundays and holidays, before the time set for the opening of bids, or any bid so received after the time set for opening of Bids, shall not be considered and shall be returned unopened to the bidder submitting same. The bidder must supply all the information required by the Contract Documents. Hard Rock Tulsa Parking Garage Repairs Scope of Work The scope of the project will consist of but not limited to: • Epoxy injecting light pole base B/3. • Cutting, re-drilling and epoxying 4 bolts in light pole base on upper deck by ramp. • Reinstalling light poles. Coordinate with electrician provide by CNE. • Removing and replacing 3 damaged expansion joints between floors 1 and 2, 2 and 3 and outside approach ramp on north end of garage. • Look at underside of ramps to inspect bearing plates and pad, repair if necessary. • Any bearing pad(s) that cannot be tightened due to damage or excessive wear will be repaired on a time and materials basis. Submit an hourly rate structure with proposal. This is a lump sum bid for all work. The project will be phased to allow for the facility to continue operating as normal. Contractor will also have to adhere to the Code of Conduct established by Cherokee Nation Entertainment. Please note that winning bid(s) will be published. Cherokee Nation Entertainment, LLC (“CNE”) reserves the right to issue one award, multiple awards, or reject all bids; any award is subject to the approval of the required funds. Responding bidders are not allowed to withdraw their bid for a period of 90 days after submittal. At the time of award, the successful bidder(s) will be required to work with the Cherokee Nation Entertainment, LLC Accounting department to discuss account coding for invoices. All bids are subject to negotiation prior to award. Awards may be issued without discussion of bid received, and bids should initially be submitted on the most favorable terms from a price and technical standpoint. Any award resulting from this RFP will be subject to CNE Terms and Conditions. Your bid should indicate hourly ($) rate (when applicable), individual work effort, delivery schedule or time of completion. Any item(s) with exceptions, substitutions, exclusions, additions or qualifications must be noted and clearly indicated on return bid. Any request for information concerning bid posting is to be submitted in writing via email to Buyer listed; no verbal communication is to be initiated. In accordance with Cherokee Nation Law, , 28 C.N.C.A. §20 no contractors or subcontractors of any Cherokee Nation entity may contract with any business owned by a first degree relative of any elected official of the Cherokee Nation. TRIBAL EMPLOYMENT RIGHTS OFFICE - This procurement is subject to Cherokee Nation Tribal Employment Rights Office (“TERO”) regulations that include a fee of ½ of 1% of total contract award and, if applicable, the completion of a TERO Labor Agreement and payment of associated fees. The successful bidder’s award will be published on the Cherokee Nation’s procurement website and their performance will also be measured, recorded, and reported to the Cherokee Nation. The complete Act is available by contacting the TERO OFFICE at Tahlequah 918-453-5000. TERO bidders are required to provide a copy, front and back, of their TERO certificate with return bid(s) and failure to do so will result in such bidders not receiving the TERO preferences afforded TERO bidders under the CNE procurement and contracting policies and procedures. CHEROKEE NATION GAMING COMMISSION (CNGC) - This requirement may be subject to CNGC policies and procedures. Licensing requirements may be required of the successful vendor(s) to be coordinated with the CNGC. These requirements may include licensing fees as well security and background checks of vendor(s) employees. Current policies and procedures can be found on the Cherokee Nation website or by contacting the CNGC office at 918-207-3834. BONDING NOTICE - CNE generally requires payment and performance bonds for all construction contracts in excess of $100,000. However, qualified TERO-certified firms are encouraged to bid, regardless of bonding capability. INSURANCE - CNB generally requires Worker’s Compensation, Commercial and/or Comprehensive General Liability, and Automobile insurance for all awarded bids. Please refer to the Bid Documents for the specific coverages required for this bid. DEBARMENT - By submitting a response to this Request for Proposal, the Contractor certifies to the best of their knowledge and belief that the Subcontractor, the firm, or any of its principals are not presently debarred, suspended, or proposed for debarment by any federal, state, local or tribal entity. This certification is a material representation of fact upon which reliance was placed when making award. If it is later determined the Subcontractor rendered an erroneous certification, in addition to other remedies available to CNE or its entities, CNE may terminate the contract resulting from this Request for Proposal for default.
Name:Tina Jones
Email:tina.jones@cnent.com
Phone:918-384-7802
Cherokee Nation Entertainment
Awards
Contech, Inc.
Comments
Currently Unavailable -- COMMENTS FROM THE PRE-BID ON 9/30/16: • Work hours can start at 10:00, any “light” work can start earlier. No work from Thursday night to Sunday morning. • Contractor and subs will need to go through Security each day to sign in. The Security entrance is on the north end of the warehouse. Will need to turn in badge at the end of each day. • Burl Forbes will be the POC for coordination of work and scheduling the shut down of specific ramps. All cannot be shut down at the same time. • The 3 expansion joints cannot be done at the same time. • For the light poles that will need to be erected on Level 5, contractor will be responsible for erection but Facilities will take care of the wiring. • There are no Owner Paid Materials on this project and tax will need to be included for all your materials. • We may consider an alternate epoxy, if you do quote an alternate you will need to provide the specifications for it.