Procurement #15531


Title
RFP - Production and Graphic Design
Status
Archive
OpenDate
12/01/2016
CloseDate
12/16/2016
Description
Cherokee Nation Entertainment, LLC a wholly owned Tribal company of the Cherokee Nation is seeking proposals from qualified Production and Graphic Design firms to enter into a 1-year contract agreement to perform, but not limited to, video production, motion graphics, animation, live events, set des
Detail
Cherokee Nation Entertainment, LLC is seeking proposals from qualified Production and Graphic Design firms to enter into a 1-year contract agreement to perform, but not limited to, video production, motion graphics, animation, live events, set design, creative concepting, and product design. Prospective bidders must be "local" to the NE Oklahoma area and have worked previously, or currently, with a National and/or International brand and be able to meet short deadlines. There will be a MANDATORY pre-bid conference call scheduled for 1:30PM CST on Dec. 7th; please contact Tina Jones via email for the dial-in information. Prospective bidders WILL BE REQUIRED to sign a Non-Disclosure Agreement prior to the conference call. SEALED bids will be due no later than 10:00AM CST on Friday, Dec. 16th and are to be delivered in accordance with attached Instructions to Bidders. SCOPE OF SERVICES / BID REQUIREMENTS 1. Vendor must be local and must be able to provide creative concepts, and collaborate with the marketing department. 2. Must have worked with a National and/or International brand. 3. Vendor must be able to show examples of produced work for animation, graphics, and television. 4. Vendor must be able to meet short deadlines. About Cherokee Nation Entertainment Cherokee Nation Entertainment, L.L.C. (CNE), is wholly owned by the Cherokee Nation, one of the nation's largest American Indian tribes. CNE, the economic engine of the Cherokee Nation, owns companies in the gaming, hospitality, personnel services, distribution, aerospace, manufacturing, telecommunications, technology services, medical equipment, security and defense services, construction and environmental services industries. CNE continues to grow and expects to acquire new businesses in the future. CNE currently employs more than 4,400 people in northeastern Oklahoma and northwestern Arkansas. The Cherokee Nation and its businesses employ more than 10,000 people in all, making it one of the area’s largest employers. Please note that winning bid(s) will be published. Cherokee Nation Entertainment, LLC (“CNE”) reserves the right to issue one award, multiple awards, or reject all bids; any award is subject to the approval of the required funds. Responding bidders are not allowed to withdraw their bid for a period of 90 days after submittal. At the time of award, the successful bidder(s) will be required to work with the Cherokee Nation Entertainment, LLC Accounting department to discuss account coding for invoices. All bids are subject to negotiation prior to award. Awards may be issued without discussion of bid received, and bids should initially be submitted on the most favorable terms from a price and technical standpoint. Any award resulting from this RFP will be subject to CNE Terms and Conditions. Your bid should indicate hourly ($) rate (when applicable), individual work effort, delivery schedule or time of completion. Any item(s) with exceptions, substitutions, exclusions, additions or qualifications must be noted and clearly indicated on return bid. Any request for information concerning bid posting is to be submitted in writing via email to Buyer listed; no verbal communication is to be initiated. In accordance with Cherokee Nation Law, , 28 C.N.C.A. §20 no contractors or subcontractors of any Cherokee Nation entity may contract with any business owned by a first degree relative of any elected official of the Cherokee Nation. TRIBAL EMPLOYMENT RIGHTS OFFICE - This procurement is subject to Cherokee Nation Tribal Employment Rights Office (“TERO”) regulations that include a fee of ½ of 1% of total contract award and, if applicable, the completion of a TERO Labor Agreement and payment of associated fees. The successful bidder’s award will be published on the Cherokee Nation’s procurement website and their performance will also be measured, recorded, and reported to the Cherokee Nation. The complete Act is available by contacting the TERO OFFICE at Tahlequah 918-453-5000. TERO bidders are required to provide a copy, front and back, of their TERO certificate with return bid(s) and failure to do so will result in such bidders not receiving the TERO preferences afforded TERO bidders under the CNE procurement and contracting policies and procedures. CHEROKEE NATION GAMING COMMISSION (CNGC) - This requirement may be subject to CNGC policies and procedures. Licensing requirements may be required of the successful vendor(s) to be coordinated with the CNGC. These requirements may include licensing fees as well security and background checks of vendor(s) employees. Current policies and procedures can be found on the Cherokee Nation website or by contacting the CNGC office at 918-207-3834. INSURANCE - CNB generally requires Worker’s Compensation, Commercial and/or Comprehensive General Liability, and Automobile insurance for all awarded bids. Please refer to the Bid Documents for the specific coverages required for this bid. DEBARMENT - By submitting a response to this Request for Proposal, the Contractor certifies to the best of their knowledge and belief that the Subcontractor, the firm, or any of its principals are not presently debarred, suspended, or proposed for debarment by any federal, state, local or tribal entity. This certification is a material representation of fact upon which reliance was placed when making award. If it is later determined the Subcontractor rendered an erroneous certification, in addition to other remedies available to CNE or its entities, CNE may terminate the contract resulting from this Request for Proposal for default.
Name:Tina Jones
Email:tina.jones@cnent.com
Phone:918-384-7802
Cherokee Nation Entertainment
Awards
Signal Factory