Procurement #108830



Title
Procurement Services (RE-BID) for Wilma P. Mankiller H.C. Expansion project
Status
Active
OpenDate
09/15/2020
CloseDate
10/08/2020
Description
Cherokee Nation Property Management (CNPM) is requesting proposals from interested parties with qualifications, credentials, and experience to provide procurement services for furniture, fixtures, and medical equipment (FF&ME) for the Wilma P. Mankiller Clinic (WPMC) rebuild project.
Detail
Cherokee Nation Property Management (CNPM) is requesting proposals from interested parties with qualifications, credentials, and experience to provide procurement services for furniture, fixtures, and medical equipment (FF&ME) for the Wilma P. Mankiller Clinic (WPMC) rebuild project located in Stilwell, OK. Due to ongoing COVID-19 concerns, all proposals should be sent by email, only, to: Procure.imkua23nzkla1fqp@u.box.com; please DO NOT include the Buyer on copy. Should you have issues submitting your proposal to the above address, please notify the Buyer as soon as possible. All proposals are to be submitted no later than 5:00PM CDT on Thursday, October 8, 2020. The project will reside on the Cherokee Nation trust property. The new WPMC rebuild project is approximately 80,000 square foot, multi-level (two floors) medical facility located at 471688 OK-51, Stilwell, OK 74960. The service timeframe will be from the date of award until beneficial occupancy is achieved which is estimated to be October 1, 2021. Complete information regarding the scope of work, drawings, equipment book, and specifications are provided in this Request for Qualifications (RFQ) as “Exhibits A – D”. The proposing firms are required to provide qualifications and preliminary pricing for the procurement services anticipated. Items required with the bid submittal are as follows: • Statement of qualifications with applicable licenses and certifications. • A list of completed projects with similar scopes of work completed within the past five years. The list should include the original project budget and final project costs for each project. • List of recommendations. • Organizational chart with each team member’s responsibility and experience. • Preliminary percentage fee estimate based on a $5 million equipment budget. • A copy of the proposing firm’s TERO Certification (if applicable). Supporting documents are included in this RFQ as “Exhibit A - D”. The intent is for firms to utilize the exhibits to assist in preparing their RFQ submittals. The bidder must supply all the information required by the RFP Documents, hereinafter defined. Any proposal received more than ninety-six (96) hours, excluding Saturdays, Sundays and holidays, before the time set for the opening of proposals, or any proposal so received after the time set for opening of proposals, shall not be considered and shall be returned unopened to the proposing firm submitting same. Any proposal submitted that does not include the items listed as being required will be disqualified. Please note that winning bid(s) will be published. Cherokee Nation Businesses, LLC (“CNB”) reserves the right to issue one award, multiple awards, or reject all bids; any award is subject to the approval of the required funds. Responding bidders are not allowed to withdraw their bid for a period of 90 days after submittal. At the time of award, the successful bidder(s) will be required to work with the Cherokee Nation Businesses, LLC Accounting department to discuss account coding for invoices. All bids are subject to negotiation prior to award. Awards may be issued without discussion of bid received, and bids should initially be submitted on the most favorable terms from a price and technical standpoint. Any award resulting from this RFP will be subject to CNB Terms and Conditions. Your bid should indicate hourly ($) rate (when applicable), individual work effort, delivery schedule or time of completion. Any item(s) with exceptions, substitutions, exclusions, additions or qualifications must be noted and clearly indicated on return bid. Any request for information concerning bid posting is to be submitted in writing via email to Buyer listed; no verbal communication is to be initiated. In accordance with Cherokee Nation Law, , 28 C.N.C.A. §20 no contractors or subcontractors of any Cherokee Nation entity may contract with any business owned by a first degree relative of any elected official of the Cherokee Nation. TRIBAL EMPLOYMENT RIGHTS OFFICE - This procurement is subject to Cherokee Nation Tribal Employment Rights Office (“TERO”) regulations that include a fee of ½ of 1% of total contract award and, if applicable, the completion of a TERO Labor Agreement and payment of associated fees. The successful bidder’s award will be published on the Cherokee Nation’s procurement website and their performance will also be measured, recorded, and reported to the Cherokee Nation. The complete Act is available by contacting the TERO OFFICE at Tahlequah 918-453-5000. TERO bidders are required to provide a copy, front and back, of their TERO certificate with return bid(s) and failure to do so will result in such bidders not receiving the TERO preferences afforded TERO bidders under the CNE procurement and contracting policies and procedures. INSURANCE - CNB generally requires Worker’s Compensation, Commercial and/or Comprehensive General Liability, and Automobile insurance for all awarded bids. Please refer to the Bid Documents for the specific coverages required for this bid. DEBARMENT - By submitting a response to this Request for Proposal, the Contractor certifies to the best of their knowledge and belief that the Subcontractor, the firm, or any of its principals are not presently debarred, suspended, or proposed for debarment by any federal, state, local or tribal entity. This certification is a material representation of fact upon which reliance was placed when making award. If it is later determined the Subcontractor rendered an erroneous certification, in addition to other remedies available to CNB or its entities, CNB may terminate the contract resulting from this Request for Proposal for default.
Name:Tina Jones
Email:tina.jones@cnent.com
Phone:918-384-7802
Cherokee Nation Businesses
Documents

Bid Documents

AIA 305_Professional Services

Code of Conduct

Insurance Requirements - Professional Services

Requirements for Payment

Exhibit "A" - Project Description & Scope of Services

Table of Contents

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Section 13