Procurement #118985

Comments

Tina Jones -- Questions submitted on 1/25/2021 with answers provided: 1. Is it possible to get an existing floor plan of the buffet as it exists today for our use in this RFP so that we can determine the extent of the rework as it would be extremely helpful? Not at this time. • It is difficult to get Food Service scope clarified without some understanding of what exists versus what the proposed design wants to be and the extent of work in the main kitchen. Current food venue is a 6 station buffet. The renovated space will resemble a food hall with 4-5 offerings as noted in the RFP. • It is difficult to get an understanding on what scope would be for structural without this existing layout. For the purpose of the RFP, structural services are to be excluded. Owner will carry a contingency to cover any necessary structural evaluations or design. Respondent shall provide an hourly rate schedule for structural should Owner elect to utilize respondent’s structural enegineer. 2. Will there be “as built” documents in AutoCAD or REVIT format as the basis of the starting point of the project. Although not specifically required we are assuming there will need to be a Field Verification site visit/effort to be included. Files are available in PDF format only. Field Verification of existing conditions is an expectation. 3. Can you please clarify and elaborate on the details and extent of the close out requirement for the “as-built/red line mark ups of the construction documents” Owner expects the A/E to assimilate and collate the contractor as-builts into final, clean PDF’s for recordkeeping. 4. What program is used for the current renderings since we are to modify these renderings? A/E will need to develop their own renderings based off the present as-built drawings and site reconnaissance. 5. Within the Phases – Design – Programming: It notes “based on provided renderings and estimates”. Please provide the project estimates as that was not currently included in the RFP to our knowledge. A/E shall submit with their renderings for consideration a project estimate. As progress develops and advances, A/E shall revise their estimate accordingly. Owner will provide project funding to the successful respondent once a contract has been executed. 6. Within the Phases – Design – Schematic & Design Development: It notes “Prepare and submit up to 3 sets of schematic design documents”. Is this 3 design options or allow 3 reviews to occur with ownership? Please clarify. Up to 3 design options. 7. What is required for physical samples for owner review? Materials Boards or Loose samples or digital presentations? Please clarify. Material boards reflecting the products exemplified in the presented renderings. 8. Is Purchasing Assistance required? We define Purchasing Assistance as the review of all FF&E items (communication with purchasing agent, review of shop drawings, finish samples, and CFAs) For the purpose of this RFP, purchasing assistance is required for those items de. 9. Confirm Procurement of FF&E items will occur in -house with CNB/WSS team. Confirmed. Owner will provide its own procurement. 10. Is FF&E Installation Assistance Required? We define Installation Assistance as the onsite coordination with the installer and purchasing agent of FF&E items For the purposes of this bid, project administration includes field visits to verify proper installation of all designed elements, including FFE designed under the contract.