Procurement #149278



Title
RFP - Hulbert Community Center
Status
Active
OpenDate
08/04/2021
CloseDate
08/13/2021
Description
Cherokee Nation Entertainment, LLC, (CNE), a wholly owned tribal company of the Cherokee Nation is seeking qualified bids for all parts, installation, and programming of AV systems for the Hulbert, Oklahoma Community Center. Please see below for more information.
Detail
Cherokee Nation Entertainment, LLC, (CNE), a wholly owned tribal company of the Cherokee Nation is seeking qualified bids for all parts, installation, and programming of AV systems for the Hulbert, Oklahoma Community Center. This includes, but is not limited to, installing all displays, and connecting the video switcher, as well as, testing all systems for proper functionality. Please see attached scope of work and documents for more information. There is a Visio document that can be obtained by emailing the buyer. Please provide pricing, availability, lead time and shipping costs on all following items. No substitutes. A MANDATORY pre-bid meeting will take place at 11 a.m. CST on Friday, August 6, 2021 in Hulbert, Oklahoma. The meeting will take place by the corner of South Birch Street and East 5th Street. Vendors may not submit a bid response if they fail to attend the meeting. Due to COVID-19 all bids shall be submitted by email using the following email address talia.myres@cnent.com. We are not accepting bids in person or by mail. All quotes or proposals shall be submitted to this email address only. All bids are due by 4 p.m. CST on August 13, 2021. If you are a TERO certified vendor, you are required to provide a copy (front and back) of their TERO certificate with their bid in order to be considered for TERO status. Non TERO vendors may bid on posting. Questions and bid responses should be emailed to Talia Myres at talia.myres@cnent.com. Please see attached RFP for complete information and required documentation. Failure to include required documents including the IT Security Questionnaire could result in immediate disqualification. It is the intention of CNE that if an acceptable proposal is received, the selected firm will be notified in writing. Any bid received more than ninety-six (96) hours, excluding Saturdays, Sundays and holidays, before the time set for the opening of bids, or any bid so received after the time set for opening of Bids, shall not be considered and shall be returned unopened to the bidder submitting same. The bidder must supply all the information required by the Contract Documents. Please note that winning bid(s) will be published. Cherokee Nation Businesses, LLC (“CNB”) reserves the right to issue one award, multiple awards, or reject all bids; any award is subject to the approval of the required funds. Responding bidders are not allowed to withdraw their bid for a period of 90 days after submittal. At the time of award, the successful bidder(s) will be required to work with the Cherokee Nation Businesses, LLC Accounting department to discuss account coding for invoices. All bids are subject to negotiation prior to award. Awards may be issued without discussion of bid received, and bids should initially be submitted on the most favorable terms from a price and technical standpoint. Any award resulting from this RFP will be subject to CNB Terms and Conditions. Your bid should indicate hourly ($) rate (when applicable), individual work effort, delivery schedule or time of completion. Any item(s) with exceptions, substitutions, exclusions, additions or qualifications must be noted and clearly indicated on return bid. Any request for information concerning bid posting is to be submitted in writing via email to Buyer listed; no verbal communication is to be initiated. In accordance with Cherokee Nation Law, 28 C.N.C.A. §20 no contractors or subcontractors of any Cherokee Nation entity may contract with any business owned by a first degree relative of any elected official of the Cherokee Nation. TRIBAL EMPLOYMENT RIGHTS OFFICE - This procurement is subject to Cherokee Nation Tribal Employment Rights Office (“TERO”) regulations that include a fee of ½ of 1% of total contract award and, if applicable, the completion of a TERO Labor Agreement and payment of associated fees. The successful bidder’s award will be published on the Cherokee Nation’s procurement website and their performance will also be measured, recorded, and reported to the Cherokee Nation. The complete Act is available by contacting the TERO OFFICE at Tahlequah 918-453-5000. TERO bidders are required to provide a copy, front and back, of their TERO certificate with return bid(s) and failure to do so will result in such bidders not receiving the TERO preferences afforded TERO bidders under the CNE procurement and contracting policies and procedures. CHEROKEE NATION GAMING COMMISSION (CNGC) - This requirement may be subject to CNGC policies and procedures. Licensing requirements may be required of the successful vendor(s) to be coordinated with the CNGC. These requirements may include licensing fees as well security and background checks of vendor(s) employees. Current policies and procedures can be found on the Cherokee Nation website or by contacting the CNGC office at 918-207-3834. BONDING NOTICE - CNB generally requires payment and performance bonds for all construction contracts in excess of $100,000. However, qualified TERO-certified firms are encouraged to bid, regardless of bonding capability. INSURANCE - CNB generally requires Worker’s Compensation, Commercial and/or Comprehensive General Liability, and Automobile insurance for all awarded bids. Please refer to the Bid Documents for the specific coverages required for this bid. DEBARMENT - By submitting a response to this Request for Proposal, the Contractor certifies to the best of their knowledge and belief that the Subcontractor, the firm, or any of its principals are not presently debarred, suspended, or proposed for debarment by any federal, state, local or tribal entity. This certification is a material representation of fact upon which reliance was placed when making award. If it is later determined the Subcontractor rendered an erroneous certification, in addition to other remedies available to CNB or its entities, CNB may terminate the contract resulting from this Request for Proposal for default.
Name:talia myres
Email:talia.myres@cnent.com
Phone:918-384-7410
Cherokee Nation Entertainment
Documents

Scope of work

Pictures of building