Description

Sealed bids are being solicited by Cherokee Nation Businesses, L.L.C. or the Cherokee Nation Businesses, L.L.C. wholly-owned entity identified in the attached Statement of Work (“Company”) to furnish information for Prime Food Vendor.

Detail

Proposals are being solicited by Cherokee Nation Businesses, L.L.C. or the Cherokee Nation Businesses, L.L.C. wholly-owned entity as identified in the Statement of Work, attached hereto and incorporated herein as Exhibit “A” for Prime Food Vendor. Contact the Buyer, to answer any questions regarding the bid. Proposals must be mailed or hand-delivered to Company's Catoosa Corporate office to be received no later than 4:00 pm February 22nd, 2018 at the following: IF BY EXPRESS DELIVERY OR REGULAR MAIL Cherokee Nation Businesses, L.L.C. Attn: John Molinar 777 W. Cherokee Street Catoosa, Oklahoma 74015 IF BY HAND DELIVERY Cherokee Nation Businesses, L.L.C. Attn: John Molinar Corp. Building #3 1102 N. 193rd East Ave. Catoosa, OK 74015 STATEMENT OF WORK: • Cherokee Nation Entertainment requests proposals to contract with a PRIME FOOD VENDOR for three (3) years with the possibility of two (2) additional one year renewals or a two (2) year option renewal. • The CNE Bid Item Pricing Information Sheet, Exhibit “A,” must be completed and returned with a signed quote. Any items noted in Exhibit “A” which are not bid should be so indicated “NO BID” in the description. Alternates items of comparable quality and pack size will be accepted on ALTERNATE BID tab of Exhibit “A”. • The CNE Bid Scope of Work Requirements must be completed and returned with the signed proposal. All requirements in the statement of work must contain explanation in the proposal. • Signed quote/proposal must be returned to John Molinar on or before 4:00 PM February 22th, 2018. Any responses received after the close of business on this date are considered late and are subject to disqualification. • Send RFP responses to the attention of John Molinar both in print and electronically on a flash drive in a sealed bid to the address above. • A mandatory pre-bid meeting will be held 10:00 AM February 9th, 2018 at the Hard Rock - South Dock warehouse. Vendors must check in at the North Lot Vendor Check-in before the meeting and drive to the South Dock. • CNE intends to open the bids by February 23th to begin analysis. • CNE may require presentations by some of the bidding finalists. Vendors will be notified within a three week period of the bid opening. • Bidders (Sellers) quote shall remain firm for 60 days. All prices and bid materials are confidential. • CNE reserves the right to issue one award, multiple awards, or reject all bids. All quotes are subject to negotiations before award. • Any award resulting from this RFP will be subject to CNE Terms and Conditions. • Please direct all communication to John Molinar as the only point of contact for this proposal at john.molinar@cnent.com regarding the content of the RFP. REQUIREMENTS 1. PRICING A. PLEASE DEFINE PRICING STRUCTURE AND INCENTIVES IN FULL DETAIL WITH EXAMPLES IN PROPOSAL. B. PLEASE DEFINE INCENTIVE PAYMENT TERMS C. PLEASE DEFINE THE MANAGEMENT OF REBATES CNE request the proposal of a program in the cost plus format in the form of Percent markup over landed cost with the exception fixed markup for catch weight items. This program will remain in place for the life of the contract. Exhibit “A” must be completed for consideration. We will not accept substitute items at this time. Comparable quality and pack size differences are subject to consideration. If an item is unavailable to the majority of the bidders, it will be eliminated from the analysis. CNE request proposal for presentation of all available incentives: Manufacture deviations, agreement term incentives, payment incentives, growth incentives, drop incentives will be separate from the markup. Define all incentives with examples of terms and calculations. All pricing will be defined within the week of February 12th, 2018. Pricing listed in the RFP is subject to audit. Be prepared to provide proof of vendor invoice pricing and freight cost upon request. Definition of Cost: “Cost” for pricing purposes will be defined as the Distributor’s latest actual invoice price paid by the Distributor to a third party manufacturer or supplier. Plus a proportional share of freight charge incurred by the distributor and the most economical tariff allowed less all promotional and advertising allowances, rebates and any other discounts from manufacturers. Pricing will be reflected on the invoice upon delivery. Any additional incentives will occur after the fact in the form of a check in conjunction with order tracking for Reconciliation purposes. CNE reserves the right to audit any item. Audits will occur during the bid process and will continue with regularly scheduled reviews. 2. SERVICES REQUIREMENTS A. PLEASE DEFINE ORDERING OPTIONS AND ELECTRONIC UPLOADING OF ORDER OPTIONS. CNE grants to Distributor the non-exclusive and non-transferable right to provide food service venues with products under the terms set forth. Products are any food, paper, plastic, chemical, small wares and promotional products purchased for food service use. * Not included in this bid will be fresh bread, fresh dairy, fresh produce, small wares, coffee service, beer, liquor, soft drinks or any other commodity CNE is contractually obligated to procure outside the scope of this RFP. Distributors are expected to distribute all items used by the Casinos. The distributor may be asked to distribute additional products or not to distribute specific products. Distributors must purchase CNE specified products from approved suppliers. Distributors will work with CNE in developing a master product list. Distributors will develop with CNE a product ordering procedure and invoice format. Order Transmission: The distributor will have the capability to receive electronically transmitted orders sent from CNE daily. 3. MINIMUM DELIVERY SERVICE REQUIREMENTS A. WHAT DATE WOULD BE REASONABLE TO BEGIN FIRST DELIVERY? B. DOES DISTRIBUTOR CONTRACT ANY DELIVERIES? C. DOES DISTRIBUTOR UTILIZE UNIONIZED LABOR? D. WHAT ARE THE DELIVERY DAYS AVAILABLE FOR EACH LOCATION LISTED ON CNE ADDRESS LIST? E. HOW ARE RECOVERIES AND HOTSHOTS MANAGED? F. WHAT IS DISTRIBUTORS FILL RATE FOR JANUARY 2018? G. SATURDAY DELIVERIES? The distributor is to provide CNE for its review a proposed delivery schedule two weeks before any change. Deliveries will be made at the Locations (identified in the attached Locations Schedule) as early as possible as agreed to by both parties. Some restaurants may have additional delivery restrictions. Upon arrival, drivers must present invoices that detail the products ordered, shipped and delivered. Drivers must make adjustments for exceptions on delivery invoices at the time of delivery. Delivery Equipment Requirements: • Refrigerated products must be transported in an insulated trailer, trailer compartment, or container, which can be thermostatically controlled. Frozen product may be delivered on the same trailer separated by an insulated bulkhead. • All trailers must have at least two separate condenser units and appropriate egress points. • The section of a trailer containing refrigerated products must be pre-cooled to 32 degrees F before loading and maintained at 34 – 38 degrees F. Driver Conduct • All delivery personnel are expected to act professionally including proper attire. Drivers will report in with the Receiving Manager on duty at the time of delivery, deliver a copy of the invoice and attach any adjustments made after the delivery. The driver will check out with the Receiving Manager on duty upon completion of the delivery. Delivery Frequency and Time: As agreed upon by CNE Purchasing and the vendor and documented as a term of the executed Contract. On-Time Delivery Rate: Delivery will be considered “on-time” as long as the delivery process begins within an hour and a half before or an hour and a half after the expected delivery time. An “On-Time” delivery rate of 97% will be considered acceptable.

Awards

SYSCO FOOD SERVICE OF OKLA. -- $0.00