Procurement #67632



Title
Audio Upgrade Installation & Equipment - Change Order #2
Status
Archive
OpenDate
02/11/2019
CloseDate
03/01/2019
Description
Cherokee Nation Entertainment, LLC a wholly owned Tribal company of the Cherokee Nation is seeking qualified bids to furnish labor, equipment and miscellaneous parts for the installation and programming of A/V systems.
Detail
**CHANGE ORDER #2, DATED 2/18/19, IS TO PROVIDE A REVISED SCOPE. THIS DOCUMENT IS ATTACHED UNDER THE DOCUMENTS SECTION** **CHANGE ORDER #1, DATED 2/12/19, IS TO REVISE THIS BID TO INCLUDE THE EQUIPMENT REFERENCED IN BID #67630. THE SCOPE FOR THE EQUIPMENT CAN BE FOUND UNDER THE DOCUMENTS SECTION OF THIS BID** Sealed bids are being solicited by Cherokee Nation Businesses, L.L.C. or the Cherokee Nation Businesses, L.L.C. wholly-owned entity identified in the attached Statement of Work (“Company”) to furnish labor, equipment and miscellaneous parts, cabling and connectors as needed to complete the installation. There will be a MANDATORY pre-bid meeting at 10:00AM CST on Friday, February 15, 2019; the meeting will take place in front of Toby Keith’s I Love This Bar inside the Hard Rock Hotel & Casino located in Catoosa, OK. All people attending the MANDATORY pre-bid will be required to sign in with Security on the North end of the property inside the Employee entrance. All proposals should be sent by express delivery, regular mail or hand delivery to Company’s Catoosa Corporate office at the following address, to be received no later than 10:00AM CST on Friday, March 1, 2019. IF BY EXPRESS DELIVER OR REGULAR MAIL Cherokee Nation Businesses, L.L.C. Attn: Tina Jones, Buyer IV 777 W. Cherokee Street Catoosa, Oklahoma 74015 IF BY HAND DELIVERY Cherokee Nation Businesses, L.L.C. Attn: Tina Jones, Buyer IV Corp. Building #3 1102 N. 193rd East Ave. Catoosa, OK 74015 The bidder must supply all the information required by the RFP Documents, hereinafter defined. Any proposal received more than ninety-six (96) hours, excluding Saturdays, Sundays and holidays, before the time set for the opening of proposals, or any proposal so received after the time set for opening of proposals, shall not be considered and shall be returned unopened to the proposing firm submitting same. The bidder must supply all the information required by the Contract Documents. The winning bidder will provide installation and programming of AV systems for the audio upgrade at Hard Rock Hotel and Casino, Tulsa. The primary focus of this upgrade is to replace existing Peavey Media Matrix processing, QSC amplifiers with new QSC processing, and amplifiers. This includes, but is not limited to, pulling pertinent cable to designated locations, installing all AV equipment per CNE specifications, programming QSC/BSS equipment, programming AMX/Crestron control systems, labeling, and testing all systems for proper functionality. Please note that winning bid(s) will be published. Cherokee Nation Entertainment, LLC (“CNE”) reserves the right to issue one award, multiple awards, or reject all bids; any award is subject to the approval of the required funds. Responding bidders are not allowed to withdraw their bid for a period of 90 days after submittal. At the time of award, the successful bidder(s) will be required to work with the Cherokee Nation Entertainment, LLC Accounting department to discuss account coding for invoices. All bids are subject to negotiation prior to award. Awards may be issued without discussion of bid received, and bids should initially be submitted on the most favorable terms from a price and technical standpoint. Any award resulting from this RFP will be subject to CNE Terms and Conditions. Your bid should indicate hourly ($) rate (when applicable), individual work effort, delivery schedule or time of completion. Any item(s) with exceptions, substitutions, exclusions, additions or qualifications must be noted and clearly indicated on return bid. Any request for information concerning bid posting is to be submitted in writing via email to Buyer listed; no verbal communication is to be initiated. In accordance with Cherokee Nation Law, , 28 C.N.C.A. §20 no contractors or subcontractors of any Cherokee Nation entity may contract with any business owned by a first degree relative of any elected official of the Cherokee Nation. TRIBAL EMPLOYMENT RIGHTS OFFICE - This procurement is subject to Cherokee Nation Tribal Employment Rights Office (“TERO”) regulations that include a fee of ½ of 1% of total contract award and, if applicable, the completion of a TERO Labor Agreement and payment of associated fees. The successful bidder’s award will be published on the Cherokee Nation’s procurement website and their performance will also be measured, recorded, and reported to the Cherokee Nation. The complete Act is available by contacting the TERO OFFICE at Tahlequah 918-453-5000. TERO bidders are required to provide a copy, front and back, of their TERO certificate with return bid(s) and failure to do so will result in such bidders not receiving the TERO preferences afforded TERO bidders under the CNE procurement and contracting policies and procedures. CHEROKEE NATION GAMING COMMISSION (CNGC) - This requirement may be subject to CNGC policies and procedures. Licensing requirements may be required of the successful vendor(s) to be coordinated with the CNGC. These requirements may include licensing fees as well security and background checks of vendor(s) employees. Current policies and procedures can be found on the Cherokee Nation website or by contacting the CNGC office at 918-207-3834. BONDING NOTICE - CNE generally requires payment and performance bonds for all construction contracts in excess of $100,000. However, qualified TERO-certified firms are encouraged to bid, regardless of bonding capability. INSURANCE - CNB generally requires Worker’s Compensation, Commercial and/or Comprehensive General Liability, and Automobile insurance for all awarded bids. Please refer to the Bid Documents for the specific coverages required for this bid. DEBARMENT - By submitting a response to this Request for Proposal, the Contractor certifies to the best of their knowledge and belief that the Subcontractor, the firm, or any of its principals are not presently debarred, suspended, or proposed for debarment by any federal, state, local or tribal entity. This certification is a material representation of fact upon which reliance was placed when making award. If it is later determined the Subcontractor rendered an erroneous certification, in addition to other remedies available to CNE or its entities, CNE may terminate the contract resulting from this Request for Proposal for default.
Name:Tina Jones
Email:tina.jones@cnent.com
Phone:918-384-7802
Cherokee Nation Entertainment
Documents

Bid Documents

Bid Schedule Form

Scope of Work

Bid Return Checklist

Subcontractor Prequalification Questionnaire

Code of Conduct

Contractor Insurance Requirements

Sample Insurance Cert

Office location for hand delivery of bids

Vendor Requirements for Payment

CO #1, Equip. SOW

SOW_DATED 021519

Awards
All Media Integration LLC
Comments