Procurement #67708



Title
RFQ - Hewlett Packard desktop multi function printers
Status
Active
OpenDate
03/11/2019
CloseDate
03/14/2019
Description
Cherokee Nation Businesses is seeking qualified bid responses for Hewlett Packard desktop and multi function printers. Bidders must be within in a 25-mile radius of zip code 74015 or have service partner within that radius. Please see below for more information.
Detail
Cherokee Nation Businesses is seeking qualified bid responses for Hewlett Packard printers. Please see below for more information. The winning bidder must supply toner and warranty support for OEM and/or 3rd party toner cartridges. Warranty support will include certified technicians coming onto CNE/CNB properties to service/repair downed printer. It is the responsibility of the winning vendor to handle warranty issues including substituting 3rd party toner cartridges with OEM cartridges to validate OEM warranty expectations. Bidders must be within in a 25-mile radius of zip code 74015 or have a service technician that can be in radius of that zip code and provide proof of partnership with service provider. It is CNB's expectation that no more than five (5) hours will pass from the time the initial service call is made until the downed printer is functional again. Any vendor unable to meet this service time should not bid on this project. CNB reserves the right to split bid award between hardware and support services. Please provide pricing on the following items: HP M402dne HP 402dw HP M426fdn HP M452DN HP M477fdn Please include toner costs in your bid. The winning vendor will be awarded all purchases for the 2019 physical calendar year Jan 1-Dec 31. CNB has the option to renew printer purchases with the winning vendor for an additional two years at their discretion. Email bid to Talia Myres via email at talia.myres@cnent.com no later than March 14, 2019 at 3 p.m. CST. Send questions to the same e-mail address. If you are a TERO certified vendor, you are required to provide a copy (front and back) of their TERO certificate with their bid in order to be considered for TERO status. Non TERO vendors may bid on posting. It is the intention of CNE that if an acceptable proposal is received, the selected firm will be notified in writing. Any bid received more than ninety-six 96) hours, excluding Saturdays, Sundays and holidays, before the time set for the opening of bids, or any bid so received after the time set for opening of Bids, shall not be considered and shall be returned unopened to the bidder submitting same. The bidder must supply all the information required by the Contract Documents. Please note that winning bid(s) will be published. Cherokee Nation Businesses, LLC (“CNB”) reserves the right to issue one award, multiple awards, or reject all bids; any award is subject to the approval of the required funds. Responding bidders are not allowed to withdraw their bid for a period of 90 days after submittal. At the time of award, the successful bidder(s) will be required to work with the Cherokee Nation Businesses, LLC Accounting department to discuss account coding for invoices. All bids are subject to negotiation prior to award. Awards may be issued without discussion of bid received, and bids should initially be submitted on the most favorable terms from a price and technical standpoint. Any award resulting from this RFP will be subject to CNB Terms and Conditions. Your bid should indicate hourly ($) rate (when applicable), individual work effort, delivery schedule or time of completion. Any item(s) with exceptions, substitutions, exclusions, additions or qualifications must be noted and clearly indicated on return bid. Any request for information concerning bid posting is to be submitted in writing via email to Buyer listed; no verbal communication is to be initiated. In accordance with Cherokee Nation Law, 28 C.N.C.A. §20 no contractors or subcontractors of any Cherokee Nation entity may contract with any business owned by a first degree relative of any elected official of the Cherokee Nation. TRIBAL EMPLOYMENT RIGHTS OFFICE - This procurement is subject to Cherokee Nation Tribal Employment Rights Office (“TERO”) regulations that include a fee of ½ of 1% of total contract award and, if applicable, the completion of a TERO Labor Agreement and payment of associated fees. The successful bidder’s award will be published on the Cherokee Nation’s procurement website and their performance will also be measured, recorded, and reported to the Cherokee Nation. The complete Act is available by contacting the TERO OFFICE at Tahlequah 918-453-5000. TERO bidders are required to provide a copy, front and back, of their TERO certificate with return bid(s) and failure to do so will result in such bidders not receiving the TERO preferences afforded TERO bidders under the CNE procurement and contracting policies and procedures. CHEROKEE NATION GAMING COMMISSION (CNGC) - This requirement may be subject to CNGC policies and procedures. Licensing requirements may be required of the successful vendor(s) to be coordinated with the CNGC. These requirements may include licensing fees as well security and background checks of vendor(s) employees. Current policies and procedures can be found on the Cherokee Nation website or by contacting the CNGC office at 918-207-3834. BONDING NOTICE - CNB generally requires payment and performance bonds for all construction contracts in excess of $100,000. However, qualified TERO-certified firms are encouraged to bid, regardless of bonding capability. INSURANCE - CNB generally requires Worker’s Compensation, Commercial and/or Comprehensive General Liability, and Automobile insurance for all awarded bids. Please refer to the Bid Documents for the specific coverages required for this bid. DEBARMENT - By submitting a response to this Request for Proposal, the Contractor certifies to the best of their knowledge and belief that the Subcontractor, the firm, or any of its principals are not presently debarred, suspended, or proposed for debarment by any federal, state, local or tribal entity. This certification is a material representation of fact upon which reliance was placed when making award. If it is later determined the Subcontractor rendered an erroneous certification, in addition to other remedies available to CNB or its entities, CNB may terminate the contract resulting from this Request for Proposal for default.
Name:talia myres
Email:talia.myres@cnent.com
Phone:918-384-7410
Cherokee Nation Entertainment
Documents
Awards
ImageNet
Comments