Procurement #77863

RFP - Cherokee Nation Film Office Photographer
Cherokee Nation Businesses is seeking qualified bid responses for a professional photographer to take photographs throughout the 14-county jurisdiction of Cherokee Nation. See below for more information.
Cherokee Nation Businesses is seeking qualified bid responses for a professional photographer to take photographs throughout the 14-county jurisdiction of Cherokee Nation. The photographs will become part of an online database, curated by the Cherokee Nation Film Office, which filmmakers can access to review what locations are available for film shoots within Cherokee Nation. This project will last approximately one calendar year as photos will be needed of notable locations and attractions throughout the 14 counties during every season. This project will encompass the following: • 720 hours total project • 14 counties – up to 100 photos per county • 90 days of shooting/8 hours per day • 35-40 towns within each county – expect to shoot 8 hours per town • 20-50 locations in each town (depending on size of town) • 40-50 eco-scapes/landscapes – 8 hours per location – to be determined (The Cherokee Nation Film Office will utilize the photographer’s expertise and judgement on which locations are shot in the field. The awarded photographer will be shown other film office databases so they have an understanding of what is required.) • Recurring locations – Saline County Courthouse, Hunter’s Home, Fort Gibson Historic Site, Cherokee National Supreme Court Museum, and Diligwa. Additional information: • Only locations – no subjects • No lighting required • No night shoots are required. • Early morning shoots are required. • No federal holidays or Cherokee National holiday shots are required This is a self-guided project with multiple deadlines to be decided with the photographer and Cherokee Nation Film Office upon bid award. Ultimately, 750-1400 final shots will be delivered to the Cherokee Nation Film Office in incremental, monthly deadlines. Photographs might require light editing (if at all) but they must be high quality (good composition, lighting, etc.) photographs. Images will be delivered as raw files, labeled, with GPS data, delivered on a high quality, external hard drive (Mac formatted). Hard drive can be shared back and forth each month with file delivery. Bid preference will be given to photographers who can also shoot with a 360 camera in some key locations. Submit your bid to Talia Myres via email at no later than June 7, 2019 at 1 p.m. CST. Send questions to the same e-mail address. If you are a TERO certified vendor, you are required to provide a copy (front and back) of their TERO certificate with their bid in order to be considered for TERO status. Non-TERO vendors may bid on posting. It is the intention of CNE that if an acceptable proposal is received, the selected firm will be notified in writing. Any bid received more than ninety-six 96) hours, excluding Saturdays, Sundays and holidays, before the time set for the opening of bids, or any bid so received after the time set for opening of Bids, shall not be considered and shall be returned unopened to the bidder submitting same. The bidder must supply all the information required by the Contract Documents. Please note that winning bid(s) will be published. Cherokee Nation Businesses, LLC (“CNB”) reserves the right to issue one award, multiple awards, or reject all bids; any award is subject to the approval of the required funds. Responding bidders are not allowed to withdraw their bid for a period of 90 days after submittal. At the time of award, the successful bidder(s) will be required to work with the Cherokee Nation Businesses, LLC Accounting department to discuss account coding for invoices. All bids are subject to negotiation prior to award. Awards may be issued without discussion of bid received, and bids should initially be submitted on the most favorable terms from a price and technical standpoint. Any award resulting from this RFP will be subject to CNB Terms and Conditions. Your bid should indicate hourly ($) rate (when applicable), individual work effort, delivery schedule or time of completion. Any item(s) with exceptions, substitutions, exclusions, additions or qualifications must be noted and clearly indicated on return bid. Any request for information concerning bid posting is to be submitted in writing via email to Buyer listed; no verbal communication is to be initiated. In accordance with Cherokee Nation Law, 28 C.N.C.A. §20 no contractors or subcontractors of any Cherokee Nation entity may contract with any business owned by a first degree relative of any elected official of the Cherokee Nation. TRIBAL EMPLOYMENT RIGHTS OFFICE - This procurement is subject to Cherokee Nation Tribal Employment Rights Office (“TERO”) regulations that include a fee of ½ of 1% of total contract award and, if applicable, the completion of a TERO Labor Agreement and payment of associated fees. The successful bidder’s award will be published on the Cherokee Nation’s procurement website and their performance will also be measured, recorded, and reported to the Cherokee Nation. The complete Act is available by contacting the TERO OFFICE at Tahlequah 918-453-5000. TERO bidders are required to provide a copy, front and back, of their TERO certificate with return bid(s) and failure to do so will result in such bidders not receiving the TERO preferences afforded TERO bidders under the CNE procurement and contracting policies and procedures. CHEROKEE NATION GAMING COMMISSION (CNGC) - This requirement may be subject to CNGC policies and procedures. Licensing requirements may be required of the successful vendor(s) to be coordinated with the CNGC. These requirements may include licensing fees as well security and background checks of vendor(s) employees. Current policies and procedures can be found on the Cherokee Nation website or by contacting the CNGC office at 918-207-3834. BONDING NOTICE - CNB generally requires payment and performance bonds for all construction contracts in excess of $100,000. However, qualified TERO-certified firms are encouraged to bid, regardless of bonding capability. INSURANCE - CNB generally requires Worker’s Compensation, Commercial and/or Comprehensive General Liability, and Automobile insurance for all awarded bids. Please refer to the Bid Documents for the specific coverages required for this bid. DEBARMENT - By submitting a response to this Request for Proposal, the Contractor certifies to the best of their knowledge and belief that the Subcontractor, the firm, or any of its principals are not presently debarred, suspended, or proposed for debarment by any federal, state, local or tribal entity. This certification is a material representation of fact upon which reliance was placed when making award. If it is later determined the Subcontractor rendered an erroneous certification, in addition to other remedies available to CNB or its entities, CNB may terminate the contract resulting from this Request for Proposal for default.
Name:talia myres
Cherokee Nation Businesses
Shane Brown Photography -- $0.00