Procurement #77929

RFQ - Anadisgoi Magazine - Summer 2019
Cherokee Nation Entertainment, LLC, (CNE), a wholly owned tribal company of the Cherokee Nation, is seeking qualified bids for the printing, envelopes, addressing, and mailing of Anadisgoi magazine. See below for more information.
Cherokee Nation Entertainment, LLC, (CNE), a wholly owned tribal company of the Cherokee Nation, is seeking qualified bids for the printing, envelopes, addressing, and mailing of Anadisgoi magazine. Only TERO certified vendors within a 30-mile radius of Tulsa, OK will be considered for this project. Please do not submit a bid if you are not TERO certified. If you are a TERO certified vendor, you are required to provide a copy (front and back) of their TERO certificate with their bid in order to be considered for TERO status. Questions may be sent to Talia Myres at Bids may be emailed to Talia Myres at ALL BIDS ARE DUE by 12 p.m. CST on July 3, 2019. Anadisgoi magazine: Summer/Fall 2019 (Issue No. 10) Target mail drop: Aug. 14 -Anadisgoi Magazine, Summer/Fall 2019, 8.5” x 11” page size, 28pg plus 4pg cover, cover 80# White Smooth Husky Opaque Offset text, inside pages 60# White Smooth Husky Opaque Offset text, prints 2 sides, 4/4 process color with full bleeds, press checks, score cover, fold all, collate, saddle stitch and final trim. Box and label remaining quantities not processed for mailing according to supplied list. Total quantity to print: 74,000 -Custom made bag kraft envelopes, 9”x12”, prints 1 side, 1 color, black, print flat and convert. Total quantity: 64,800 -Mail list processing, inkjet envelope address, insert magazine, seal, sort, mail drop Presort Standard mail. Total quantity: 67,806 -Ride-along postcard, 5”x8”, prints 2 sides, #100 gloss cover, 4-color Total quantity: 67,806 -Postcard inserted into envelope with magazine Total quantity: 67,806 -Submitted bids must include costs per unit and distinguish additional pricing of postcard from magazine printing, mail processing and postage. Terms and conditions • Native art and mail list will be supplied by CNE • All printing and processing will occur within a 30 mile radius of Tulsa, OK • Mail must enter at the Tulsa, OK Business Mail Entry Unit • Vendor will be responsible for all transportation costs • Vendor will provide hard copy color prepress proofs • The vendor shall be licensed by the Cherokee Nation Gaming Commission (CNGC) Standard requirements for mail vendors working with Cherokee Nation Entertainment • All mail vendors will have a secure ftp site for posting data files. CNE will zip and encrypt the mail files and each vendor will have their own password with which to open the files. • After the data file is posted on the mail vendor’s ftp site, CNE will e-mail the vendor to notify them that the file has been uploaded. The vendor should confirm receipt and readability of the data file via e-mail within 24 hours. • All mailing lists will be USPS CASS Certified and processed through National Change Of Address (NCOA). No invalid addresses are to be output for mailing. Any addresses that generate a USPS CASS return code value less than 31 or greater than 39, and/or a DPV return code value other than Y, S or D - after NCOA processing – is to be excluded from the final mail output file. • We require Ancillary Service Endorsements, specifically Return Service Requested • After CASS and NCOA, the following reports and files will be provided for download by CNE from the vendor’s secure ftp site: 1. USPS CASS report (PS Form 3553) 2. Postage Statement (PS Form 3602-R for Standard Class mail, or PS Form 3600-R for First Class mail) 3. NCOA Processing Certificate (to document NCOA processing) 4. NCOA Audit Report (detailing all NCOA “hits”) 5. Final “good” mailing list (mail output file) 6. Final “bad” address list (invalid address records that failed CASS-DPV after NCOA) --Output and invalid address files must include CASS-DPV return codes. • The vendor will e-mail the required postage amount and final mail count to CNE immediately after data processing is complete. • The vendor will provide for download by CNE programming proofs for CNE to approve, PRIOR TO PROCESSING. A full set of proofs must be provided, showing the full range of variable offers. CNE must approve the programming proofs before actual addressing/processing is initiated. Any mailers that are processed without CNE’s documented approval will be reprinted at the vendor’s expense. • Once the mail vendor has received approval of the programming proofs from CNE they should proceed with processing. • After addressing and mail processing is completed, the vendor will provide for download by CNE live QC proofs from each of the variable offers or messages. UNDER NO CIRCUMSTANCE IS THE VENDOR TO DROP ANY MAILING WITHOUT DOCUMENTED APPROVAL OF THE FINAL PRODUCTION PROOFS BY CNE. QUANTITIES ARE ESTIMATED, AND SUBJECT TO CHANGE. BIDS MUST BE SUBMITTED AS A SIMPLE COST PER UNIT BASED ON NET MAIL COUNT AFTER CASS/NCOA/DPV. ALL ELEMENTS OF THE SCOPE OF WORK AS DESCRIBED ABOVE SHOULD BE FACTORED INTO THE COST PER UNIT. It is the intention of CNE that if an acceptable proposal is received, the selected firm will be notified in writing. Any bid received more than ninety-six (96) hours, excluding Saturdays, Sundays and holidays, before the time set for the opening of bids, or any bid so received after the time set for opening of Bids, shall not be considered and shall be returned unopened to the bidder submitting same. The bidder must supply all the information required by the Contract Documents. Please note that winning bid(s) will be published. Cherokee Nation Businesses, LLC (“CNB”) reserves the right to issue one award, multiple awards, or reject all bids; any award is subject to the approval of the required funds. Responding bidders are not allowed to withdraw their bid for a period of 90 days after submittal. At the time of award, the successful bidder(s) will be required to work with the Cherokee Nation Businesses, LLC Accounting department to discuss account coding for invoices. All bids are subject to negotiation prior to award. Awards may be issued without discussion of bid received, and bids should initially be submitted on the most favorable terms from a price and technical standpoint. Any award resulting from this RFP will be subject to CNB Terms and Conditions. Your bid should indicate hourly ($) rate (when applicable), individual work effort, delivery schedule or time of completion. Any item(s) with exceptions, substitutions, exclusions, additions or qualifications must be noted and clearly indicated on return bid. Any request for information concerning bid posting is to be submitted in writing via email to Buyer listed; no verbal communication is to be initiated. In accordance with Cherokee Nation Law, 28 C.N.C.A. §20 no contractors or subcontractors of any Cherokee Nation entity may contract with any business owned by a first degree relative of any elected official of the Cherokee Nation. TRIBAL EMPLOYMENT RIGHTS OFFICE - This procurement is subject to Cherokee Nation Tribal Employment Rights Office (“TERO”) regulations that include a fee of ½ of 1% of total contract award and, if applicable, the completion of a TERO Labor Agreement and payment of associated fees. The successful bidder’s award will be published on the Cherokee Nation’s procurement website and their performance will also be measured, recorded, and reported to the Cherokee Nation. The complete Act is available by contacting the TERO OFFICE at Tahlequah 918-453-5000. TERO bidders are required to provide a copy, front and back, of their TERO certificate with return bid(s) and failure to do so will result in such bidders not receiving the TERO preferences afforded TERO bidders under the CNE procurement and contracting policies and procedures. CHEROKEE NATION GAMING COMMISSION (CNGC) - This requirement may be subject to CNGC policies and procedures. Licensing requirements may be required of the successful vendor(s) to be coordinated with the CNGC. These requirements may include licensing fees as well security and background checks of vendor(s) employees. Current policies and procedures can be found on the Cherokee Nation website or by contacting the CNGC office at 918-207-3834. BONDING NOTICE - CNB generally requires payment and performance bonds for all construction contracts in excess of $100,000. However, qualified TERO-certified firms are encouraged to bid, regardless of bonding capability. INSURANCE - CNB generally requires Worker’s Compensation, Commercial and/or Comprehensive General Liability, and Automobile insurance for all awarded bids. Please refer to the Bid Documents for the specific coverages required for this bid. DEBARMENT - By submitting a response to this Request for Proposal, the Contractor certifies to the best of their knowledge and belief that the Subcontractor, the firm, or any of its principals are not presently debarred, suspended, or proposed for debarment by any federal, state, local or tribal entity. This certification is a material representation of fact upon which reliance was placed when making award. If it is later determined the Subcontractor rendered an erroneous certification, in addition to other remedies available to CNB or its entities, CNB may terminate the contract resulting from this Request for Proposal for default.
Name:talia myres
Cherokee Nation Entertainment
Meeks Print Group