Procurement #77965



Title
RFP PROMO CONTRACT VENDOR BID
Status
Active
OpenDate
07/11/2019
CloseDate
08/07/2019
Description
Cherokee Nation Entertainment, LLC, (CNE), a wholly owned tribal company of the Cherokee Nation, is seeking qualified simulated bids from multiple promotional item vendors. Interested vendors will be required to sign and return the attached NDA form FIRST to receive additional details of bid.
Detail
Cherokee Nation Entertainment, LLC, (CNE), a wholly owned tribal company of the Cherokee Nation, is seeking qualified simulated bids from multiple promotional item vendors. Interested vendors will be required to sign and return the attached NDA form first to receive additional details including quantities and a list of items to submit pricing on. All questions after the bid details are received must be submitted in email form to be answered. Bid timeline as follows: Bid Posted July 11, 2019 Bid Closes Extended **3 PM CST August 7, 2019 Estimated Bid award date August 12, 2019 The purpose of this bid is to award a contract to multiple promotional item vendors that will work exclusively with Cherokee Nation Entertainment on all promotional items for the length of the contract. All vendors issued a contract will be highly encouraged to email the buyers group with items you may have exclusive rights to, items you receive deals on Cherokee Nation Entertainment would request price quotes on items we are interested in from all parties who are awarded part of this contract. ****SEALED BIDS DUE NO LATER THAN 3:00 PM CST ON July 31, 2019**** Submit bids by mail to the attention of Carrie Souter at 777 West Cherokee St. Catoosa, OK 74015 OR hand deliver to Purchasing Building 3 1102 N 193rd E Ave Tulsa, OK 74015. Proposals MUST include a copy of your TERO Certification, front and back, to qualify for TERO preference. NO EMAILED BIDS WILL BE ACCEPTED. Please note that winning bid(s) will be published. Cherokee Nation Businesses, LLC (“CNB”) reserves the right to issue one award, multiple awards, or reject all bids; any award is subject to the approval of the required funds. Responding bidders are not allowed to withdraw their bid for a period of 90 days after submittal. At the time of award, the successful bidder(s) will be required to work with the Cherokee Nation Businesses, LLC Accounting department to discuss account coding for invoices. All bids are subject to negotiation prior to award. Awards may be issued without discussion of bid received, and bids should initially be submitted on the most favorable terms from a price and technical standpoint. Any award resulting from this RFP will be subject to CNB Terms and Conditions. Your bid should indicate hourly ($) rate (when applicable), individual work effort, delivery schedule or time of completion. Any item(s) with exceptions, substitutions, exclusions, additions or qualifications must be noted and clearly indicated on return bid. Any request for information concerning bid posting is to be submitted in writing via email to Buyer listed; no verbal communication is to be initiated. CONFLICT OF INTEREST - In accordance with Cherokee Nation Law, 28 C.N.C.A. §20 no contractors or subcontractors of any Cherokee Nation entity may contract with any business owned by a first degree relative of any elected official of the Cherokee Nation. TRIBAL EMPLOYMENT RIGHTS OFFICE - This procurement is subject to Cherokee Nation Tribal Employment Rights Office (“TERO”) regulations that include a fee of ½ of 1% of total contract award and, if applicable, the completion of a TERO Labor Agreement and payment of associated fees. The successful bidder’s award will be published on the Cherokee Nation’s procurement website and their performance will also be measured, recorded, and reported to the Cherokee Nation. The complete Act is available by contacting the TERO OFFICE at Tahlequah 918-453-5000. TERO bidders are required to provide a copy, front and back, of their TERO certificate with return bid(s) and failure to do so will result in such bidders not receiving the TERO preferences afforded TERO bidders under the CNE procurement and contracting policies and procedures. CHEROKEE NATION GAMING COMMISSION (CNGC) - This requirement may be subject to CNGC policies and procedures. Licensing requirements may be required of the successful vendor(s) to be coordinated with the CNGC. These requirements may include licensing fees as well security and background checks of vendor(s) employees. Current policies and procedures can be found on the Cherokee Nation website or by contacting the CNGC office at 918-207-3834. BONDING NOTICE - CNB generally requires payment and performance bonds for all construction contracts in excess of $100,000. However, qualified TERO-certified firms are encouraged to bid, regardless of bonding capability. INSURANCE - CNB generally requires Worker’s Compensation, Commercial and/or Comprehensive General Liability, and Automobile insurance for all awarded bids. Please refer to the Bid Documents for the specific coverages required for this bid. DEBARMENT - By submitting a response to this Request for Proposal, the Contractor certifies to the best of their knowledge and belief that the Subcontractor, the firm, or any of its principals are not presently debarred, suspended, or proposed for debarment by any federal, state, local or tribal entity. This certification is a material representation of fact upon which reliance was placed when making award. If it is later determined the Subcontractor rendered an erroneous certification, in addition to other remedies available to CNB or its entities, CNB may terminate the contract resulting from this Request for Proposal for default. From the Desk of: Carrie Souter, Buyer Cherokee Nation Entertainment 777 W. Cherokee St. Catoosa, OK 74015 Office: (918) 384-7552 Cell: (918) 510-3198 Carrie.Souter@cnent.com
Name:carrie souter
Email:carrie.souter@cnent.com
Phone:918-453-5001
Cherokee Nation Entertainment
Documents

NDA form

Awards
Comments