Procurement #88447


Title
Parking Lot Expansion - Clarification #1
Status
Archive
OpenDate
01/17/2020
CloseDate
01/28/2020
Description
Sealed bids are being solicited by Cherokee Nation Businesses, LLC for the attached Statement of Work (“Company”) to furnish labor and materials for the removal and replacement of concrete paving to expand the existing parking lot in front of Corporate Building 2 north of the Hard Rock Casino.
Detail
**Clarification #1, dated 1/24/2020, is provide answers to questions asked. Please view these questions and answers under the Comments section** Sealed bids are being solicited by Cherokee Nation Businesses, L.L.C. or the Cherokee Nation Businesses, L.L.C. wholly-owned entity identified in the attached Statement of Work (“Company”) to furnish labor and materials for the removal and replacement of concrete paving to expand the existing parking lot in front of Corporate Building 2 on top of the hill overlooking the Hard rock Casino in Catoosa, OK. There will be a MANDATORY pre-bid, on site, on Wednesday, January 22nd at 1:30PM. All proposals should be sent by express delivery, regular mail or hand delivery to Company’s Catoosa Corporate office at the following address, to be received no later than 2:00PM on January 28th. IF BY EXPRESS DELIVER OR REGULAR MAIL Cherokee Nation Businesses, L.L.C. Attn: Tina Jones, Sr. Buyer 777 W. Cherokee Street Catoosa, Oklahoma 74015 IF BY HAND DELIVERY Cherokee Nation Businesses, L.L.C. Attn: Tina Jones, Sr. Buyer Corp. Building #3 1102 N. 193rd East Ave. Catoosa, OK 74015 The bidder must supply all the information required by the RFP Documents, hereinafter defined. Any proposal received more than ninety-six (96) hours, excluding Saturdays, Sundays and holidays, before the time set for the opening of proposals, or any proposal so received after the time set for opening of proposals, shall not be considered and shall be returned unopened to the proposing firm submitting same. The bidder must supply all the information required by the Contract Documents. BIDDERS MUST INCLUDE AN ELECTRONIC VERSION OF BID ON A USB THUMB DRIVE. Scope of Work Cherokee Nation Businesses is seeking qualified Grading and Concrete Contractors to provide labor and materials for the removal and replacement of concrete paving to expand the existing parking lot in front of Corporate Building 2 on top of the hill overlooking the Hard rock Casino in Catoosa Oklahoma. The work will consist of: Removing and replacing existing concrete, landscaping and asphalt • Contractor is to provide all labor and haul off of demolished materials and vegetation. • Contractor is to provide all labor and materials necessary for grading and paving of 6” parking area. • Area is to have proper drainage so it does not drain towards existing buildings. • Contractor is responsible for all utility locates. • Contractor is to provide all necessary bollards and parking bumpers to provide adequate protection to buildings and existing utilities. • Contractor is to provide and install all pavement markings and signage as identified by the owner at time of bid. Selected firm will work with Cherokee Nation Businesses Corporate Construction, Cherokee Nation Property Management and Security on issues or concerns as necessary. Fees The fee is to be a lump sum cost. The cost is to be all inclusive and is to broken down into Labor and Materials. Please note that winning bid(s) will be published. Cherokee Nation Businesses, LLC (“CNB”) reserves the right to issue one award, multiple awards, or reject all bids; any award is subject to the approval of the required funds. Responding bidders are not allowed to withdraw their bid for a period of 90 days after submittal. At the time of award, the successful bidder(s) will be required to work with the Cherokee Nation Businesses, LLC Accounting department to discuss account coding for invoices. All bids are subject to negotiation prior to award. Awards may be issued without discussion of bid received, and bids should initially be submitted on the most favorable terms from a price and technical standpoint. Any award resulting from this RFP will be subject to CNB Terms and Conditions. Your bid should indicate hourly ($) rate (when applicable), individual work effort, delivery schedule or time of completion. Any item(s) with exceptions, substitutions, exclusions, additions or qualifications must be noted and clearly indicated on return bid. Any request for information concerning bid posting is to be submitted in writing via email to Buyer listed; no verbal communication is to be initiated. In accordance with Cherokee Nation Law, , 28 C.N.C.A. §20 no contractors or subcontractors of any Cherokee Nation entity may contract with any business owned by a first degree relative of any elected official of the Cherokee Nation. TRIBAL EMPLOYMENT RIGHTS OFFICE - This procurement is subject to Cherokee Nation Tribal Employment Rights Office (“TERO”) regulations that include a fee of ½ of 1% of total contract award and, if applicable, the completion of a TERO Labor Agreement and payment of associated fees. The successful bidder’s award will be published on the Cherokee Nation’s procurement website and their performance will also be measured, recorded, and reported to the Cherokee Nation. The complete Act is available by contacting the TERO OFFICE at Tahlequah 918-453-5000. TERO bidders are required to provide a copy, front and back, of their TERO certificate with return bid(s) and failure to do so will result in such bidders not receiving the TERO preferences afforded TERO bidders under the CNE procurement and contracting policies and procedures. BONDING NOTICE - CNB generally requires payment and performance bonds for all construction contracts in excess of $100,000. However, qualified TERO-certified firms are encouraged to bid, regardless of bonding capability. INSURANCE - CNB generally requires Worker’s Compensation, Commercial and/or Comprehensive General Liability, and Automobile insurance for all awarded bids. Please refer to the Bid Documents for the specific coverages required for this bid. DEBARMENT - By submitting a response to this Request for Proposal, the Contractor certifies to the best of their knowledge and belief that the Subcontractor, the firm, or any of its principals are not presently debarred, suspended, or proposed for debarment by any federal, state, local or tribal entity. This certification is a material representation of fact upon which reliance was placed when making award. If it is later determined the Subcontractor rendered an erroneous certification, in addition to other remedies available to CNB or its entities, CNB may terminate the contract resulting from this Request for Proposal for default.
Name:Tina Jones
Email:tina.jones@cnent.com
Phone:918-384-7802
Cherokee Nation Businesses
Awards
ACSI Construction -- $0.00
Comments
Tina Jones -- Comments made at Mandatory pre-bid: If any unsuitable soils are discovered, Owner will deal with that as it arises. Owner will be responsible for testing If a permit is required, Owner will provide A superindent/foreman will be required at all times while work is going on This is a tobacco free campus All PPE is required
Tina Jones -- Questions/Request for Clarification asked on 1/21/2020 and answered on 1/24/2020 are as follows: • Please confirm that the highlighted area of construction is per the attached • Advise if 6" diameter bollards are sufficient • Verify there is no reinforcing in the new paving • There are no details showing abutment to the existing concrete, will dowels and expansion be required? Highlighted area is correct. 6” bollards are sufficient Wire mesh Dowel in to existing