Procurement #12657


Title
Request for Print - Anadisgoi Magazine - Issue 2
Status
Archive
OpenDate
02/05/2015
CloseDate
02/11/2015
Description
Cherokee Nation Entertainment, LLC, (CNE), a wholly owned tribal company of the Cherokee Nation is seeking bids for the printing, bagging and mailing of Anadisgoi, a 28-page full color magazine of the Cherokee Nation. All bids must be submitted by Wednesday, Feb. 11 at 2 p.m. to be considered.
Detail
Cherokee Nation Entertainment, LLC, (CNE), a wholly owned tribal company of the Cherokee Nation is seeking bids for the printing, bagging and mailing of Anadisgoi, a 28-page full color magazine of the Cherokee Nation. • Printing o Anadisgoi – Estimated total quantity printed: 85,459 • 8 ½” x 11” - 7 pages flat with cover (total of 28 pages) • Covers FLO 100# gloss TEXT paper • Inside pages FLO 80# dull TEXT paper • QTY: 82,459 bagged in clear bag • QTY: 82,459 slip sheet with address label and half page full color ad • QTY: 3,000 boxed Quotes should be broken down to show the following: o Print cost per piece o Magazine and address insert (each piece will be addressed to “Your Cherokee Family” with half page ad o Mailing/Processing fees o Estimated postage fees o Turn time for each: printing; bagging; mailing • Mail processing Import 1 data file (csv) – run CASS/NCOA/LACS and merge/purge Presort mail list Inkjet address & indicia to label for bags Insert (1) magazine per bag Mail Standard Class – entering mail at Tulsa BMEU/P&DC Terms and conditions Native art and mail list will be supplied by CNE All printing and processing will occur within a 50 mile radius of Tulsa, OK. Mail must enter at the Tulsa, OK Business Mail Entry Unit. Vendor will be responsible for all transportation costs. Vendor will provide hard copy color prepress proofs. The vendor shall be licensed by the Cherokee Nation Gaming Commission (CNGC). Standard requirements for mail vendors working with Cherokee Nation Entertainment • All mail vendors will have a secure ftp site for posting data files. CNE will zip and encrypt the mail files and each vendor will have their own password with which to open the files. • After the data file is posted on the mail vendor’s ftp site, CNE will e-mail the vendor to notify them that the file has been uploaded. The vendor should confirm receipt and readability of the data file via e-mail within 24 hours. • All mailing lists will be USPS CASS Certified and processed through National Change Of Address (NCOA). No invalid addresses are to be output for mailing. Any addresses that generate a USPS CASS return code value less than 31 or greater than 39, and/or a DPV return code value other than Y, S or D - after NCOA processing – is to be excluded from the final mail output file. • We require Ancillary Service Endorsements, specifically Return Service Requested • After CASS and NCOA, the following reports and files will be provided for download by CNE from the vendor’s secure ftp site: 1. USPS CASS report (PS Form 3553) 2. Postage Statement (PS Form 3602-R for Standard Class mail, or PS Form 3600-R for First Class mail) 3. NCOA Processing Certificate (to document NCOA processing) 4. NCOA Audit Report (detailing all NCOA “hits”) 5. Final “good” mailing list (mail output file) 6. Final “bad” address list (invalid address records that failed CASS-DPV after NCOA) --Output and invalid address files must include CASS-DPV return codes-- • The vendor will e-mail the required postage amount and final mail count to CNE immediately after data processing is complete. • The vendor will provide for download by CNE programming proofs for CNE to approve, PRIOR TO PROCESSING. A full set of proofs must be provided, showing the full range of variable offers. CNE must approve the programming proofs before actual addressing/processing is initiated. Any mailers that are processed without CNE’s documented approval will be reprinted at the vendor’s expense. • Once the mail vendor has received approval of the programming proofs from CNE they should proceed with processing. • After addressing and mail processing is completed, the vendor will provide for download by CNE live QC proofs from each of the variable offers or messages. UNDER NO CIRCUMSTANCE IS THE VENDOR TO DROP ANY MAILING WITHOUT DOCUMENTED APPROVAL OF THE FINAL PRODUCTION PROOFS BY CNE. QUANTITIES ARE ESTIMATED, AND SUBJECT TO CHANGE. BIDS MUST BE SUBMITTED AS A SIMPLE COST PER UNIT BASED ON NET MAIL COUNT AFTER CASS/NCOA/DPV. ALL ELEMENTS OF THE SCOPE OF WORK AS DESCRIBED ABOVE SHOULD BE FACTORED INTO THE COST PER UNIT. PLEASE SUBMIT BIDS TO: Talia E. Myres via email at talia.myres@cnent.com or mail to: 777 W. Cherokee Street, Catoosa OK, 74015, or HAND DELIVERED TO: 9910 E. 42nd St., Suite 101, Tulsa, OK 74146. Bids received after the bid closing will be rejected. It is the intention of Owner that if an acceptable proposal is received, the selected firm will be notified in writing within 10 business days of bid opening. Any bid received after the time set for opening of Bids, shall not be considered and will be returned. It is the intention of CNE that if an acceptable bid is received, the Contract will be awarded by within 30 days of bid opening. Please note that winning bid(s) will be published. CNE reserves the right to issue one award, multiple awards, or reject all bids. All bids are subject to negotiation prior to award. Awards may be issued without discussion of bid received, and bids should initially be submitted on the most favorable terms from price and technical standpoint. Any award resulting from this Bid/Proposal will be subject to CNE Terms and Conditions. Your bid should indicate hourly ($) rate (when applicable), individual work effort, delivery schedule or time of completion. Any item(s) with exceptions, substitutions, exclusions, additions or qualifications must be noted and clearly indicated on return bid. This procurement is subject to Cherokee Nation Tribal Employment Rights Office (“TERO”) regulations that include a fee of ½ of 1% of total contract award and, if applicable, the completion of a TERO Labor Agreement and payment of associated fees. The successful bidder’s award will be published on the Cherokee Nation’s procurement website and their performance will also be measured, recorded, and reported to the Cherokee Nation. The complete Act is available by contacting the TERO OFFICE at Tahlequah 918-453-5000. TERO bidders are required to provide a copy, front and back, of their TERO certificate with return bid(s) and failure to do so will result in such bidders not receiving the TERO preferences afforded TERO bidders under the CNE procurement and contracting policies and procedures. CHEROKEE NATION GAMING COMMISSION (CNGC) - This requirement may be subject to CNGC policies and procedures. Licensing requirements may be required of the successful vendor(s) to be coordinated with the CNGC. These requirements may include licensing fees as well security and background checks of vendor(s) employees. Current policies and procedures can be found on the Cherokee Nation website or by contacting the CNGC office at 918-431-4116. BONDING NOTICE CNE generally requires payment and performance bonds for all construction contracts in excess of $100,000. However, qualified TERO-certified firms are encouraged to bid, regardless of bonding capability. By submitting a response to this Request for Proposal, the Contractor certifies to the best of their knowledge and belief that the Subcontractor, the firm, or any of its principals are not presently debarred, suspended, or proposed for debarment by any federal, state, local or tribal entity. This certification is a material representation of fact upon which reliance was placed when making award. If it is later determined the Subcontractor rendered an erroneous certification, in addition to other remedies available to CNB or its entities, CNB may terminate the contract resulting from this Request for Proposal for default. In accordance with Cherokee Nation Law, 28 C.N.C.A. §20 no contractors or subcontractors of any Cherokee Nation entity may contract with any business owned by a first degree relative of any elected official of the Cherokee Nation.
Name:talia myres
Email:talia.myres@cnent.com
Phone:918-384-7410
Cherokee Nation Entertainment
Awards
Meeks Group